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Fleet360 Articles - Table of Contents
Getting Started with Fleet360
Resource Center - In App Help for Fleet360
Attachments in Fleet360
Autocomplete Search Icon
Bulk Actions in Fleet360
Fleet Wiki - Custom Resource Hub and Homepage
Edit Nav Menu
Master List Functions Table of Contents
Searching a Master List
Customizing Master List Columns
Exporting a Master List
Detail View Setting for Master Lists
Home Menu Table of Contents
Fleet Success Scorecard
RTA Connect Tile
User Guide Tile
Feedback Portal Tile
RTA Mobile App Tile
RTA Inspect App Tile
Reports Menu Table of Contents
Reporting Training Video
Reporting Tool Overview
Starting the Reporting Tool
Basic Navigation
General Options
Adding Visualizations to a report
Formula Basics
Report Types
Grouping Basics
Understanding Sorting and Grouping
ExpressView
ExpressView Grouping and summarizing data
ExpressView Managing Data
ExpressView Customizing Appearance
ExpressView Making visualizations
Report Viewer Interacting with reports
What are formulas
Charts
ExpressView Exporting Options
ExpressView Formula Columns
Formula Editor
Scheduler Reply to Address
Filter Value and General Format Best Practices
Internal Parameters
ExpressView Data categories and fields
Reports
DVIR Reports
RTA Inspect Reports
Employee Reports
Mechanic Accountability
Mechanic Indirect Labor Notes
Mechanic Indirect Labor Report
Mechanic Productivity by Date
Mechanic Timecard
Paperless Shop Labor Details
Paperless Shop Labor Recap
Shop Labor Recap by Facility
Equipment Reports
Equipment Overview
Equipment Service and Cost History
Equipment Service Reminders
Equipment Status Log History
Fuel Reports
Closed Fuel Transactions by Facility and Vehicle
Fuel By Customer and Vehicle
Fuel by Department
Fuel by Department and Vehicle
Print Variance
Motor Pool Reports
Checked Out Reservations
Completed Reservations
Reservation Cost Breakdown
Upcoming Reservations
Parts Reports
Current Inventory List by Facility
Inventory Count Sheet
Manual Parts Charge Out
Open POs
Part Adjustments
Parts Activity
Parts Usage by WO
Purchases by Account Number
Receipts by Invoice or Vendor
PM Reports (Preventive Maintenance)
PM Compliance
PM Due 30 Days
PM Due 30 Days by Dept
Tool Reports
Tool Master List
Vehicle Reports
Availability and Status Log by Vehicle
Availability by Customer and Class
Availability by Department and Class
Fixed Costs
Fleet Replacement and Budget Analysis
Fleet Replacement by Year
Recurring Charges
Replacement Scoring
Vehicle Audit
Vehicle Listing Export
Vehicle Odometer Audit
Vehicle Status
Work Order Reports
Accident Cost
Campaign Details
Comeback Repair Flag
Customer Accounting Report by Transaction Date
Customer Accounting Report by WO Close Date
Repair by Work Type
Repair History by Facility
Repair History by Single Vehicle
Repair History Interval
Repair History Totals by VMRS
WO Transaction by Vehicle
Work Order Line Totals by Cause Code
Work Order Print
Work Order Totals by Repair Reason
WO Open-Close Reports
Custom Reports Request
Advanced Report Wizard
Report Viewer
List of Functions
Other Functions
Financial Functions
Date Functions
Arithmetic and Geometric Functions
Formatting Functions
String Functions
Logical Functions
Database and Data Type Functions
Aggregate Functions
Building a Report Using the Wizard
Report Wizard Name
Report Wizard Filters
Report Wizard Layout
Report Wizard Options
Advanced Reports
Joins
Sections
Cell Formatting
Report Options
Group Min and Max Filters
Top and Bottom Filters
Catagories
Filters
Report Designer
Scheduling Reports
Sorts
Using the Toolbar
Templates
Design Grid
Drilldowns
Custom Field Report Example
Dashboard Menu Table of Contents
Dashboards Not Loading
Leadership Dashboard
Main Dashboard
Maintenance and Repair
Fuel Dashboard
Parts Dashboard
Top 5 Reports Dashboard
Warranty Dashboard
Custom Dashboard
Assets Table of Contents
Asset Master List Overview
Navigating the Asset File Table of Contents
Asset Custom Fields Tab
Asset Financial Tab
Tire Inspection Tab
Brake Inspection Tab
Asset History Tab
Asset Analytics Tab
Asset PM Tab (Preventative Maintenance)
Asset Contacts Tab
Asset Equipment Tab
Asset Parent/Child Tab
Asset Attachments Tab
Asset Primary Information Panel
Asset Management Tab
Asset Location Tab
Adding Assets
Adding an Asset using a Template
Creating and Managing Parent/Child Linked Assets
Removing Assets
Asset Warranty Set Up
Quick Odometer Updates
Preventative Maintenance Schedules
Meter Readings and Corrections
Brake Inspections Table of Contents
Brake Inspection Setup
Adding a Brake Inspection
Tire Inspections Table of Contents
Tire Inspection Setup
Adding a Tire Inspection
Renumber Asset or Change Asset Facility
Equipment Management Table of Contents
Equipment Master List Overview
Navigating the Equipment File
Adding Equipment Files
Mounting and Dismounting Equipment with Assets
Transfer or Delete Equipment File
Editing Equipment PMs
Asset Class Table of Contents
Asset Class Master List Overview
Asset Class File TOC
Asset Class File Class Info Panel
Asset Class Custom Fields Tab
Asset Class Asset Spec Tab
Asset Class Replacement Tab
Asset Class Attachments Tab
Creating an Asset Class
Editing an Asset Class
Adding a Class to an Asset
Set PM (Bulk PM Edits)
Asset Status Table of Contents
Asset Status Set Up
Asset Status Search Screen
Asset System Settings
Alternate Meter Settings
Custom Fields Settings
Vehicle Status Settings
Recurring Charges Settings
Part Management Menu Table of Contents
Parts File Table of Contents
Parts - Master List Overview
Part File Table of Contents
Parts Analytics Tab
Parts File Information Panel
Parts File Vendor Tab
Parts File Inventory Tab
Parts File Details Tab
Parts File Attachments Tab
Parts File History Tab
Adding a Part File
Adding Part Files On The Fly
Deleting a Part File
Manage Part Link Options Table of Contents
Copy Part Files
Transfer Parts
Renumber a Part
Parts VMRS Codes For Warranty Tracking
Manual Part Inventory Count Adjustments
Managing Part Requests
Purchase Orders Menu Table of Contents
Purchase Orders Master List Overview
Purchase Order File Table of Contents
Purchase Order File Primary Info Panel
Purchase Order File Line Items Tab
Purchase Order File Info Tab
Purchase Order File Blanket PO Info Tab
Purchase Order File Attachments Tab
Purchase Order File History Tab
Purchase Order Approvals Process
Requested Purchase Order Approvals Menu
Creating a Purchase Order
Blanket Purchase Orders Process
Purchase Order Lines
Receiving Purchase Order Items
Printing Purchase Orders
Closing Purchase Orders
Requisition Process
Stock Needed
Posting Freight to Purchase Order Lines
Quick PO
Barcoding Table of Contents
Installation and Printer Set up Table of Contents
Installing Network Card on Citizen CL-S700 Printer
Installing Citizen Label Printer
Installing Barcodes and Printer Service
Barcode Printer Selection
Printing Barcodes from a Citizen Label Printer
Using UPC Barcoding
Part Management System Settings
Part Type Settings
Part VMRS Codes Navigation and Settings
Part Kit Management and Process
Part Accounts Setting
Part Position Codes
Part Warranty Claim Deny Reasons
Tire Positions
Tracking Core Parts
Tire Management Table of Contents
Tire File Table of Contents
Tire File Information Panel
Tire File History Tab
Tire File Costs Tab
Tire File Cap Info
Tire File Notes Tab
Tire File Attachments Tab
Creating New Tire
Tires Master List
Retread/At Capper List
Scrap List
Tire Management Settings
Capper Codes
Scrap Codes
Manufacturer Codes
Tire Size
Maintenance and Repair Menu Table of Contents
Work Orders Table of Contents
Work Orders Master List Overview
Work Order Templates
Closing a Work Order
PM and Planned Boxes
Mechanic Inspections Overview
Printing Work Orders
Work Orders Ready for Review
Create Work Orders
Work Order Status
Work Order Lines
Updating Meters in Work Orders
Equipment Service Log in Work Orders
Work Order Attachments
Posting to Work Order Lines TOC
Posting Parts & Labor
Posting Miscellaneous Charges
Posting Warranty Credits
Reverse a Work Order Transaction
Parts Request Through Work Orders
Capitalized Work Orders
Tire Inspections via Work Orders
Brake Inspections via Work Orders
Estimate Work Order Table of Contents
Estimate Work Orders Master List Overview
Create Estimate Work Orders
Estimate Work Order Lines
Printing Estimate Work Orders
Posting to Estimate Work Order Lines TOC
Posting Estimate Labor
Posting Estimate Parts
Posting Estimate Miscellaneous Charges
Posting Estimate Warranty Credits
Removing an Estimate a Work Order Transaction
Estimate Work Order Attachments
Processing Estimate Work Orders
Requesting Estimate Work Order Approval
Verbal Estimate Work Order Approval
Work Order Creation From Approved Estimate
Estimate Work Order Status
Shop Menu Table of Contents
Shop Activity
Assign Jobs
Shop Scheduler Table of Contents
Shop Scheduler Set Up
Assigning Jobs to Technicians
Assigning Jobs by Bay
Editing & Rescheduling Jobs
Kiosk
Tire Inspection via Paperless Shop
Brake Inspection via Paperless Shop
Paperless Shop Procedure
PMs Due List
Campaigns
Quick Repair Table of Contents
In HouseQuick Repair
Copy of Quick Repair
Sublet Quick Repair
Planned Work Maintenance
Maintenance & Repair System Settings TOC
Cause Codes
Flat Rates
Indirect Job Codes
Kiosk Settings
Priority Codes
Quick Repair Settings
Reason Codes
Repair Codes
Shift Management
Adding and Deleting Shift Lines via Shift Management
Editing Existing Shift Lines via Shift Management
Shop Codes
Sublet Quick Repair Settings
Work Accomplished (Completion Codes)
Work Order Status Setup
Work Order VMRS Codes (WO VMRS)
Inspections Menu Table of Contents
Driver Reports (DVIRs)
Deleting a Work Order Line Linked to a Drivers Report (DVIR)
Inspection Template Master List Overview
Creating an Inspection Template
Assigning and Completing an Inspection
Deleting a Paperless Inspection from Work Order Line
Service Requests Menu Table of Contents
Submitting Service Requests
Managing the Service Requests Queue
Forms Table of Contents
Creating Forms
Forms Maintenance
Forms Settings
Accident Table of Contents
Accident Maintenance
Accident Forms
Vendor Table of Contents
Vendor Master List Overview
Vendor File Table of Contents
Vendor File Primary Info Panel
Vendor File General Tab
Vendor File Blanket PO Info Tab
Vendor File Attachments Tab
Add a Vendor File
Edit Vendor Files
Warranty Claims Table of Contents
Warranty Claims Master List Overview
Warranty Claims File Table of Contents
Warranty Claims File Primary Info Panel
Warranty Claims File Claim Data Tab
Warranty Claims File Attachments Tab
Warranty Claims File History Tab
Warranty Claims Processing Overview
Warranty Claims Pending Status
Warranty Claims Submitted Status
Warranty Claims Received Status
Warranty Claims Posted Status
Warranty Claims Denied Status
Creating a Warranty Claim
Warranty Part Installs Table of Contents
Warranty Part Installs
Tool Management Table of Contents
Tools Master List Overview
Navigating the Tool File
Adding a Tool
Tool Management Settings Table of Contents
Tool Management Statuses and Set Up
Tool Types Set Up and Management
Tool Check In Process
Tool Check Out Process
Fuel Table of Contents
Fuel Ticket Entry
Fuel Quick Odometer Update
Fuel - Load EFI
Fuel - EFI Review Exceptions
Fuel - Process EFI
Fuel - Settings
Fuel - EFI History
Fuel - Tank
Fuel - Pumps
Motor Pool Menu Table of Contents
Motor Pool - Getting Started
Motor Pool Asset Management
Motor Pool Settings Table of Contents
Motor Pool Reservation Rates
Motor Pool Reservation Status Setup
Motor Pool Pickup/Dropoff Location Setup
Motor Pool Reservation Process Table of Contents
Motor Pool Reservation List Overview
Motor Pool Reservation Overview
Creating a Motor Pool Reservation
Managing Motor Pool Reservations
Kiosk Mode for Motor Pool Reservations
Organization Menu Table of Contents
Region Set Up and Maintenance
Zone Set Up and Maintenance
Facilities Management Table of Contents
Facilities Master List Overview
Facilities File Table of Contents
Facilities File Primary Info Panel
Facility File General Tab
Facility Settings Tab
Facility File Attachments Tab
Facility Printers Tab
Facility Contacts Tab
Add a Facility
Edit Facilities
Renumber Facility
Archive or Disable Facility
Customer Files
Department Files
Contact List and Notifications
Notifications Table of Contents
Notification Set Up
Receiving Notifications
Admin Menu Table of Contents
System Admin and Licensing Information
User Management Table of Contents
Bulk Create Accounts Using Bulk Invites - Admin Perspective
Account Set Up Using Invitation Email - User Perspective
Creating New Users Individually
Deleting and Editing Users
Employee Maintenance
Password Resets
Single Sign On (SSO)
User Analytics
User Group Menu Table of Contents
User Group Maintenance
User Permission Definitions Chart
User Groups Access Charts
Integrations Table of Contents
GPS Insight
Geotab
Company Info
Period Cost Settings
Multi Factor Authentication (MFA)
Imports Table of Contents
Imports - How to Import Files
Imports - History Overview
Imports - Field Definitions Table of Contents
Imports - Asset Import Information
Imports - Parts Import Information
Imports - Customers Import Information
Imports - Department Import Information
Imports - Employee Import Information
Imports - Contacts Import Information
Imports - Vehicle Contact Import Information
Imports - Vendor Import Information
Imports - PM Import Information
Imports - Equipment Import Information
Imports - Work Order VMRS Import Information
Imports - Asset Class Code Import Information
Imports - Work Order Master File Import Information
Imports - Work Order Line Import Information
Imports - Work Order Transaction Import Information
Imports - Part Kit Master File Import Information
Imports - Part Kit Component Parts Import Information
Imports - Asset Custom Fields Import Information
Imports - Purchase Order Master File Import Information
Imports - Purchase Order Line Import Information
Imports - Purchase Order Transaction Import Information
Imports - System Users
System Switches Table of Contents
General System Switches
Work Order System Switches
Purchase Order System Switches
Parts System Switches
Fuel System Switches
Transitioning from Classic RTA To Fleet360 Table Of Contents
Making the Transition from Classic to Fleet360
Getting to Know New Navigation
User Links to Classic
New Record Search Screens
End of Period Process Changes to Automatic Period Cost Process
Converting Classic WO Template Checklists to Paperless Inspections in Fleet360
Classic Software Crystal Reports Available in Fleet360
Classic Reports in Fleet360
Fleet360 Software Releases Table of Contents
Release 4/21/2025
Release 2/27/2025 (1.19)
Release 1/27/2025 (1.18)
Release 11/21/2024 (1.17)
Release 9/10/2024 (1.16)
Release 7/10/2024 (1.15)
Release 4/22/2024 (1.14)
Release 2/20/2024 (1.13)
Release 12/11/2023 (1.12)
Enhancements to Reset Password Process 10.11.23
Release 10/10/2023 (1.11)
Release 8/7/2023 (1.10)
Release 6/5/2023 (1.9)
Release 4/4/2023 (1.8)
Release 1/18/2023 (1.7)
Release 12/5/2022 (1.6)
Release 10/6/2022 (1.5)
Release 8/11/2022 (1.4)
Release 6/17/2022 (1.3)
Release 2/22/2022 (1.2)
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