Part Request Log
Summary/Use Case
Report Summary
The Part Request Log report provides a detailed list of requested parts that are currently on order, pending, ready for delivery, or out for delivery. Fleet managers can use this report to monitor the status and aging of part requests to improve service scheduling and parts inventory management.
Use Case
Track outstanding part requests by facility and request status
Identify aging part requests to expedite procurement and minimize equipment downtime
Monitor which parts are awaiting delivery to align maintenance planning
Assist in evaluating vendor performance based on delivery timeliness
Provide documentation for internal auditing or cost recovery
Location: Where to Find It
Reports > RTA Standard Reports > Parts > Part Request Log
Data Filter Prompts
You will be prompted for filtering of the Data to specify and narrow down the data that will be pulled. See Data Filter List Below for Options
Data Filter List
Filter Name | Recommended Filter Condition(s) | Value (Options) | Value (Default) | Value (Notes) |
|---|---|---|---|---|
Facility | Is Between | 1 to 99999 | 1 to 99999 | These represent the first and last possible facility values |
Request Status | Is One Of | Ready, Out For Delivery, Pending, On Order | Ready, Out For Delivery, Pending, On Order | Filters the report by part request status |
Age of Request (In Days) | Greater Than Or Equal To | 0+ | 0 | Filters out requests less than the specified day threshold |
Report Output and Data Elements
The Part Request Log report displays requested parts organized by status groups. Each section includes columns detailing the work order number, request date, technician, part information, PO number, receipt status, and request age. Totals are not displayed, but the grouping allows for efficient scanning by status and request age.
Report Output
Report Data Elements
Column Number | Column Title | Data Notes |
|---|---|---|
1 | WO # | Work Order number associated with the part request |
2 | Request Date | The date the part request was made |
3 | Tech | Name of the technician who requested the part |
4 | Part # | Identifier of the requested part |
5 | Part Desc | Description of the requested part |
6 | Part Qty | Quantity of the part requested |
7 | PO # | Purchase Order number for the part |
8 | Is Received? | Indicates if the part has been received (Y/N) |
9 | Request Age (in Days) | Number of days since the request was submitted |