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Work Order Print

Summary/Use Case

Report Summary

The Work Order Print Report provides a detailed breakdown of individual work orders, including customer details, vehicle information, labor and parts costs, and overall totals. Fleet managers can use this report to track completed work orders, verify job details, and ensure accurate billing.

Use Case

Monitor and review completed work orders for accuracy and completeness
Provide a detailed summary of labor, parts, and costs for each work order
Ensure proper documentation for customer billing and internal record-keeping
Track maintenance and repairs performed on fleet vehicles
Automate the generation of work order reports for streamlined operations

Location: Where to Find It

Reports > RTA Standard Reports > Work Order > Work Order Print

Data Filter Prompts

You will be prompted for filtering of the data to specify and narrow down the data that will be pulled. See Data Filter List Below for Options.

Data Filter List

Filter Name	Recommended Filter Condition(s)	Value (Options)	Value (Default)	Value (Notes)
Facility	Is Between	1 - 99999	1 - 99999
WO Date Closed	Is Between	Any Date Range	First and Last Day of Previous Month	Default represents the first and last days of the previous month
Work Order Number	Is Between	0000000 - 9999999	0000000 - 9999999	Represents the full range of work order numbers
Customer Number	Is Between	First - Last	blank - zzzzzzzzzz	Represents the first and last possible values for this field filter
Vehicles	Is Between	First - Last	blank - zzzzzzzzzz	Represents the first and last possible values for this field filter

Report Output and Data Elements

Report Output

Once the Work Order Print Report is generated, users will see a detailed work order breakdown, including customer and vehicle information, labor and parts costs, and a final total. The report provides a structured format for tracking maintenance and repair activities.

Report Data Elements

Column Number	Column Title	Data Notes
1	Work Order #	Unique identifier for the work order.
2	Customer #	Identifies the customer associated with the work order.
3	Vehicle #	Fleet vehicle number linked to the work order.
4	Odometer / Alt Meter	Vehicle's odometer reading at the time of service.
5	Year / Model	Year and model of the serviced vehicle.
6	Make	Manufacturer of the vehicle.
7	Plate #	Vehicle's license plate number.
8	Serial #	Vehicle's serial or VIN number.
9	Department	Department responsible for the vehicle.
10	Priority	Priority level of the work order.
11	Master Notes	Additional notes about the work order.
12	Line	Work order line item number.
13	VMRS	VMRS (Vehicle Maintenance Reporting Standards) code for the job.
14	Description	Description of the part or service performed.
15	Type	Categorization of the line item (Labor/Parts/etc.).
16	Mech / Part #	Mechanic name or part number used.
17	Job	Type of job performed.
18	HRS / QTY	Hours worked or quantity of parts used.
19	Unit Cost	Cost per unit of the service or part.
20	Subtotal	Line item subtotal.
21	Labor	Total labor cost.
22	Shop	Total shop cost.
23	Parts / Tires	Total parts and tires cost.
24	Miscellaneous	Miscellaneous costs.
25	Outside	Outside service costs.
26	Tax	Tax amount applied.
27	Total	Total cost of the work order.