Vehicle Reports
Report Title | Report Description | Location | Use Case Scenario |
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The Availability and Status Log by Vehicle Report provides detailed information on vehicle availability and status within a specified date range. This report helps fleet managers track the usage, maintenance, and availability status of each vehicle, enabling informed decision-making about vehicle allocation and maintenance scheduling. | Reports > RTA Standard Reports > Vehicle > Availability and Status Log by Vehicle |
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The Availability by Customer and Class Report provides a detailed breakdown of vehicle availability, sorted by facility, customer, vehicle class, and specific vehicle details. This report helps fleet managers understand availability and usage patterns across different customer groups and vehicle classifications, which is crucial for optimizing fleet allocations and addressing specific customer needs. | Reports > RTA Standard Reports > Vehicle > Availability by Customer and Class |
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The Availability by Department and Class Report provides a breakdown of vehicle availability by facility, department, vehicle class, and individual vehicle details. This report is essential for fleet managers who need to analyze vehicle usage patterns and availability within specific departments, allowing for better resource allocation and fleet optimization. | Reports > RTA Standard Reports > Vehicle > Availability by Department and Class |
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The Class Replacement Details report provides detailed information about vehicle replacement plans organized by class code. This report is useful for fleet managers who need a structured overview of vehicle age, cost, and replacement timelines to plan capital expenditures effectively. | Reports > RTA Standard Reports > Vehicle > Class Replacement Details |
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The Fixed Costs report provides an overview of fixed costs associated with vehicles in a fleet, categorized by customer, department, and/or class. Fleet managers can use this report to track expenses such as depreciation, insurance, licensing, and administrative fees, ensuring accurate budgeting and financial planning. | Reports > RTA Standard Reports > Vehicle > Fixed Costs |
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Fleet Replacement and Budget Analysis | These reports have been replaced by the Vehicles Due for Replacement by Year. | ||
Fleet Replacement by Year | |||
The Recurring Charges report provides a detailed breakdown of recurring expenses associated with vehicles in the fleet. It includes costs related to leases, replacements, maintenance, fuel cards, telematics, and administrative fees. This report helps fleet managers track and analyze recurring costs for budgeting and cost-control purposes. These charges are established in Asset > Settings > Recurring Charges. | Reports > RTA Standard Reports > Vehicle > Recurring Charges |
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The Replacement Scoring report provides a detailed breakdown of vehicle replacement scoring across a fleet. The report includes key replacement related data such as points, year, life meter, purchase price, maintenance cost, and condition, organized by facility and vehicle. Fleet managers can use this report to assess the replacement needs and overall condition of vehicles, enabling informed decision-making on vehicle replacements. | Reports > RTA Standard Reports > Vehicle > Replacement Scoring |
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The Vehicle Aging report provides a detailed breakdown of vehicle age across your fleet based on in-service date, life meter readings, and classification groupings. This report is particularly useful for fleet managers looking to evaluate vehicle lifecycle, plan for replacements, and manage aging assets across facilities or departments. | Reports > RTA Standard Reports > Vehicle > Vehicle Aging |
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The Vehicle Audit report provides an overview of costs and usage metrics for each vehicle within a specific facility over a designated date range. This report is useful for fleet managers to evaluate cost components such as labor, fuel, and parts associated with each vehicle, aiding in expense tracking and budget analysis. | Reports > RTA Standard Reports > Vehicle > Vehicle Audit |
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The Vehicle Listing Export report provides detailed information on vehicles within the fleet, including their facility assignment, VIN, year, make, model, plate number, operator, location, primary meter reading, and status. This report is essential for fleet managers to monitor vehicle details and current statuses, ensuring fleet readiness and optimizing maintenance scheduling. | Reports > RTA Standard Reports > Vehicle > Vehicle Listing Export |
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The Vehicle Odometer Audit Report provides a detailed log of odometer readings for vehicles over a specified period. This report is valuable for fleet managers to track vehicle usage, detect inconsistencies in odometer readings, and ensure accurate mileage records for maintenance and billing purposes. | Reports > RTA Standard Reports > Vehicle > Vehicle Odometer Audit |
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The Vehicle Status report provides a comprehensive overview of vehicles within a fleet, showing details such as facility, vehicle, year, make, model, department, customer, status, and availability. This report is beneficial for fleet managers to quickly assess vehicle readiness, availability status, and maintenance needs. | Reports > RTA Standard Reports > Vehicle > Vehicle Status |
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Replacing the "Fleet Replacement by Year" and "Fleet Replacement & Budget Analysis" reports, the Vehicles Due for Replacement by Year report provides a detailed list of vehicles that are scheduled for replacement based on criteria such as age, usage, and replacement points. This report is valuable for fleet managers to strategically plan and budget for upcoming vehicle replacements and ensure operational efficiency. | Reports > RTA Standard Reports > Vehicle > Vehicles Due for Replacement by Year |
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