Removing Assets

Extreme caution should be used when considering removing an asset from RTA. There are two options available for removing assets:

• Renumbering an Asset

  • Archiving an Asset - This option is for SaaS customers only

• Permanently Deleting an Asset

Some state and federal regulations require vehicle information to be kept for up to five years. For these reasons, RTA recommends that vehicles be renumbered and moved to another facility rather than being deleted from the system.

Refer to Renumbering an Asset to explore this preferable option.

Tips for Deleting Assets

• Consider adding facility 9999 and renumbering or moving assets to that facility if there is a chance you may need the data in the future (for DOT or other agencies).

• There is no undelete feature! If you accidentally delete the wrong asset, the only way to get it back is to restore the data from a backup.

• Assets should only be deleted at the beginning of a new period in order to properly capture all associated costs for the previous period.

• Once a asset is deleted, the cost information for that vehicle is gone, including the lifetime cost for the vehicle AND its impact on costs for the fleet.

• Make sure there are no outstanding transactions that need to be processed for this asset, work orders to complete, or fuel transactions to process.

Deleting an Asset Through the Asset Record

Assets can be renumbered in the following ways using the “Manage Asset” button on the Asset info banner

• A Slide out Manage Asset screen will present itself. From here:

  • Click the Delete at the bottom left side of the screen