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Job fields

This reference describes the fields you can set on a job when you add or edit it, and the related fields that appear on a job's record. Use it when you need to know what a field means, whether it is required, or what value it expects.

Job identification

Field	Description	Required
Job VMRS	The VMRS (Vehicle Maintenance Reporting Standards) code and description identifying the type of work. Supports a code lookup.	Yes
Repair Type	The repair category for the job (for example, a scheduled or unscheduled repair classification).	Yes
Quantity of Jobs	The number of identical jobs to add at once. Defaults to 1.	No

Job detail fields

Field	Description	Required
Cause Code	The cause code associated with the work, selected from a lookup.	No
Estimated Hours	The estimated labor hours for the job. Must be numeric. Defaults to 0.00.	No
Labor Estimate	The job’s estimated labor hours as shown on the job card (for example 2 hrs). Uses the Estimated Hours entered on the job, or the scheduled hours when no estimate was entered.	No
VMRS Hours	The standard labor hours associated with the selected VMRS code. System-calculated; not editable.	System-set
Job Account	The account this job's costs should post against, selected from a lookup.	No
Part Kit	A predefined kit of parts to associate with the job. Disabled when Outside is on.	No
Asset Status	Sets the asset’s status when the job is added. Shown only when the Work Order Status system switch is off; when Work Order Status is in use, status is managed on the Work Order instead.	No
PM link	Links the job to a Preventive Maintenance schedule. See Planned vs. unplanned maintenance.	No
Outside	Marks the job as sublet or outside-vendor work rather than in-house labor. Turning this on reveals the Outside Detail fields below and disables Share Paperless and Part Kit.	No
Share Paperless	Shares the job to the Paperless Shop view for mechanics. Disabled when Outside is on.	No
OEM Warranty	Marks the job as OEM warranty work. If the asset has active warranty coverage, turning this on prompts you to confirm whether the job should be treated as OEM-covered before a warranty claim is created automatically. See Warranty workflow.	No

Outside Detail fields (shown only when Outside is on)

Field	Description	Required
PO Number	The purchase order number covering the outside work, if one exists.	No
Vendor	The outside vendor performing the work.	Yes, when Outside is on
Vendor Facility	The specific facility location of the outside vendor performing the work. Pairs with Vendor.	No

Assignment fields (optional at add time)

Field	Description	Required
Assigned technician(s)	One or more technicians to assign to the job when it is created. Can also be set or changed later. See Assign technicians to a job.	No
Auto clock-in	When on, automatically clocks the assigned technician in to the job at creation.	No

Notes fields

Field	Description
Job Notes	Free-text notes about the job. If entered, must be a few words describing the work (very short entries are rejected).
Complaint	The reported problem or symptom prompting the job. Part of the job’s Complaint / Cause / Correction (3C) notes, entered directly on the job (add or edit). Shown only when the 3C Notes system switch is on; see Work Order System Switches.
Cause	The diagnosed root cause of the complaint. Part of 3C notes. Shown only when the 3C Notes system switch is on; see Work Order System Switches.
Correction	The corrective action taken to resolve the cause. Part of 3C notes. Shown only when the 3C Notes system switch is on; see Work Order System Switches.

Job cost fields (system-calculated)

These fields appear on a job's record once work begins. They are not entered directly — they accumulate from postings.

Field	Description
Status	The job's current status. See Job status values.
Subtotal — Labor / Parts / Tires / Misc / Total	Running cost totals by transaction type, built from postings against the job. See Posting types.