Asset Sold Information Tab
Assets> Asset File> Sold Information
📘 Recording Asset Sale and Disposal Data
🧭 Purpose
This document provides step-by-step guidance for entering sold or disposed asset data. Accurate entry is crucial for asset lifecycle tracking and financial analysis.
📋 Fields and Descriptions
🔄 Asset Lifecycle Details
Field | Type | Description |
|---|---|---|
Out of Service Date | Date (Picker) | The date the asset was taken out of active service. |
Sale Date | Date (Picker) | The date the asset was sold. |
Sale Price | Currency ($) | Final sale price of the asset. |
% of Original Price | Auto-Calculated | System will calculate this: |
Method of Disposal | Dropdown | Select from: |
Condition at Sale | Dropdown | Select one: |
Meter at Sale | Number | Enter the asset's odometer reading at the time of sale. |
Funds Received Date | Date (Picker) | Date when the sale proceeds were received. |
Seller | Short Text | Name or department responsible for handling the sale. |
Seller Fee | Currency ($) | Any fees paid for processing the sale. |
Transaction/Check # | Text | Enter check number or transaction reference. |
🧾 Buyer Information
Field | Type | Description |
|---|---|---|
Buyer Name | Text | Full name of the buyer. |
Company | Text | Company name (if applicable). |
Address Line 1 | Text | Primary street address. |
Address Line 2 | Text | Optional secondary address line. |
City | Text | City where the buyer is located. |
State | Dropdown/Text | U.S. state or other regional identifier. |
Zip Code | Numeric | Postal code. |
Phone 1 | Phone | Primary contact number. |
Phone 2 | Phone | Secondary contact number (optional). |
Must be a valid email address. | ||
Payment Date | Date (Picker) | The date payment was made by the buyer. |
✅ Important Notes
Ensure total acquisition cost is already filled in the financial tab before entering sale data to calculate % of Original Price.
All date fields should use the provided date picker for consistency.
Use dropdowns only as provided — do not manually enter disposal method or condition values.
Email field must pass validation for proper formatting.
🛠 Example Use Case
Asset ID 12345 was sold via Auction on 04/15/2025 for $8,000. The asset had originally cost $20,000, making the % of Original Price 40%. The odometer read 95,000 miles, and it was Drivable. The buyer, Jane Doe from FleetCo, paid via check on 04/20/2025.
Bulk Import of Sold Asset Data
Sold Information can also be populated in bulk across multiple assets using the Sold Asset Details Import. This is useful for large disposal events, auction batches, or historical data migrations where entering records one at a time is not practical.
For full details on file format, field requirements, and step-by-step instructions, see: Sold Asset Details Import.