Availability and Status Log by Vehicle
Summary/Use Case
Report Summary
The Availability and Status Log by Vehicle Report provides detailed information on vehicle availability and status within a specified date range. This report helps fleet managers track the usage, maintenance, and availability status of each vehicle, enabling informed decision-making about vehicle allocation and maintenance scheduling.
Use Case
Monitor vehicle availability over time to optimize fleet utilization.
Identify vehicles requiring maintenance by observing patterns of downtime.
Assess the impact of vehicle availability on overall fleet performance.
Plan vehicle allocations based on historical availability data.
Generate reports for auditing purposes or to provide insights to stakeholders regarding vehicle use and availability.
Location: Where to Find It
Reports > RTA Standard Reports > Vehicle > Availability and Status Log by Vehicle
Data Filter Prompts
You will be prompted for filtering of the Data to specify and narrow down the data that will be pulled. See Data Filter List Below for Options.
Parameter List
Parameter Name | Value (Default) |
|---|---|
Please enter an availability start date | Defaulted to start of the previous month |
Please enter an availability end date | Defaulted to end of the previous month |
Data Filter List
Filter Name | Recommended Filter Condition(s) | Value (Options) | Value (Default) |
|---|---|---|---|
Facility | Is Between | 1 - 99999 | 1 - 99999 |
Vehicle | Is Between | blank - zzzzzzzzzzzz | blank - zzzzzzzzzzzz |
Report Output and Data Elements
Report Output
The Availability and Status Log by Vehicle Report provides a detailed view of each vehicle's status within the selected date range. It includes data such as the facility number, vehicle ID, status start and end times, current status, availability indicator, and hours available. Totals are provided at the bottom, showing the sum of available hours, total possible hours, and percentage availability, which gives a comprehensive understanding of availability during the defined time period.
Report Data Elements
Column Number | Column Title | Data Notes |
|---|---|---|
1a | Facility | The facility to which the vehicle is assigned |
1b | Vehicle | ID and description of the vehicle |
1c | Is first status? | Indicates if this is the first status logged within the system |
2 | Status Start | Timestamp when the status period begins |
3 | Status End | Timestamp when the status period ends |
4 | Status | Status of vehicle with Status Start and End Date/Time (e.g., Available, Unavailable, Repair) |
5 | Available? | Indicates if the vehicle status is counting towards availability (Yes/No) |
6 | Hours Available | Total hours the vehicle was available during the period |