PO Received Transactions

Summary/Use Case

Report Summary

The PO Received Transactions report lists part receipt activity from purchase orders, grouped by your chosen primary field (Date, Part, PO Number, or Vendor). Fleet managers can use it to reconcile receipts against invoices/POs, analyze landing costs (part cost + freight + tax), and validate vendor activity by facility.

Use Case

• Reconcile AP invoices and PO receipts by vendor and date

• Audit that all items on open POs were actually received and posted

• Review landed cost components (part cost, freight, tax) to spot anomalies

• Summarize receipts by part to identify top purchased items over a period

Location: Where to Find It

Reports > RTA Standard Reports > Purchase Orders > PO Received Transactions

Data Filter Prompts

You will be prompted for filtering of the Data to specify and narrow down the data that will be pulled. See Data Filter List Below for Options

Parameter List

Data Filter List

Report Output and Data Elements

Report Output

The PO Received Transactions report shows each receipt line with date, part, PO number, whether the line is marked received, related WO/line (if applicable), invoice number, account, quantity, and cost components (part cost, freight, tax) with an extended total. Results are grouped by your selected parameter (default: Date) and by Vendor within Facility. Vendor and/or facility subtotals are provided, including totals of Qty, Part Cost, Freight, Tax, and Total.

Report Data Elements