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Fuel Reports

Report Title	Report Description	Location	Use Case Scenario
Closed Fuel Transactions by Facility and Vehicle	The Closed Fuel Transactions by Facility and Vehicle report provides detailed information on fuel transactions, organized by facility and vehicle. This report is beneficial for fleet managers to monitor fuel costs, usage, and transactions over a specific period, enabling effective fuel expense management.	Reports > RTA Standard Reports > Fuel > Closed Fuel Transactions by Facility and Vehicle	Track fuel usage and expenses by vehicle and facility to manage fuel budgets Identify vehicles with higher fuel consumption for potential maintenance or optimization Audit fuel transaction history for any discrepancies or unusual usage patterns Allocate fuel expenses accurately to departments or facilities based on recorded usage
EFI Transactions	The EFI Transaction List report provides a detailed log of electronic fuel interface (EFI) transactions within a specified date range. Each transaction is shown with its date, time, vehicle, fueling site, pump, product, price, quantity, and total cost, along with processing and review status flags. Transactions are grouped by facility and then by either date or vehicle (per parameter selection), with count and cost totals at each grouping level and for the report as a whole. This report helps fuel and fleet managers reconcile fueling activity, verify that transactions are processed and posted to the correct vehicles, and monitor fuel volume and spend.	Reports > RTA Standard Reports > Fuel > EFI Transaction List	Reconcile electronic fuel transactions against fueling sites, pumps, and cards Verify that transactions have been reviewed, processed, and posted to the correct vehicle Identify unprocessed transactions or vehicles not yet posted Monitor fuel quantity, unit price, and total spend by facility, date, or vehicle Audit fueling activity by department, driver card, and vehicle card
Fueling Records	Fueling Records provides an aggregate of fuel transactions for assets over a selected date range, with optional grouping (Class, Customer, Department, None/Vehicle) and roll-up totals. Fleet managers use this report to analyze fuel and fluid spend/usage patterns, monitor operational cost trends, and support internal cost allocation by organizational groupings.	Reports > RTA Standard Reports > Fuel > Fueling Records	Review fuel, oil, and other quantities/costs by vehicle to identify high-cost or high-usage units Group results by Department / Customer / Class to support chargebacks, budgeting, and cost-center reporting Validate fuel activity within a period (e.g., monthly close) and investigate unexpected spend spikes Compare fuel spend across vehicle groupings to identify operational inefficiencies or misuse Use MPG and miles context to support fuel economy and utilization review (where populated)
Open Fuel Transactions	The Open Fuel Transactions report provides a detailed listing of all fuel-related transactions that remain open and have not yet been closed. This report is grouped by either vehicle or date and includes key transaction details such as gallons dispensed, cost per gallon, and total cost. Fleet managers can use this to monitor pending fuel entries and reconcile them before closing out periods.	Reports > RTA Standard Reports > Fuel > Open Fuel Transactions	Reconcile open fuel transactions before closing out accounting periods Monitor fuel usage patterns by date or vehicle for operational insights Validate accurate fuel data entry before finalizing reports Track open fuel-related costs by facility to support budget forecasting Detect potential issues such as $0 fuel cost or incorrect odometer readings
Print Variance	The Fuel Variance Report delivers an in-depth analysis of fuel usage and variance by pump, tank, and fuel type. This report is valuable for fleet managers to track discrepancies, manage inventory, and monitor fuel consumption costs across various facilities. By evaluating these variances, fleet managers can identify areas of fuel loss or discrepancies that may need further investigation.	Reports > RTA Standard Reports > Fuel > Print Variance (Print Variance Sub-Reports > Fuel Pump Variance, Fuel Type Totals, Tank Variance)	Monitor fuel usage and detect discrepancies by pump and tank for efficient inventory management Track fuel costs and variances to identify potential savings or losses across facilities Assist in identifying specific fuel types that contribute to higher costs, aiding in budgeting and cost control Use fuel data to plan for optimal fuel reordering and inventory levels Ensure accountability by assessing pump and tank variances in fuel usage across facilities