Closed Fuel Transactions by Facility and Vehicle

The Closed Fuel Transactions by Facility and Vehicle report provides detailed information on fuel transactions, organized by facility and vehicle. This report is beneficial for fleet managers to monitor fuel costs, usage, and transactions over a specific period, enabling effective fuel expense management.

Reports >

RTA Standard Reports >

Fuel >

Closed Fuel Transactions by Facility and Vehicle

• Track fuel usage and expenses by vehicle and facility to manage fuel budgets.

• Identify vehicles with higher fuel consumption for potential maintenance or optimization.

• Audit fuel transaction history for any discrepancies or unusual usage patterns.

• Allocate fuel expenses accurately to departments or facilities based on recorded usage.

Fueling Records

Fueling Records provides an aggregate of fuel transactions for assets over a selected date range, with optional grouping (Class, Customer, Department, None/Vehicle) and roll-up totals. Fleet managers use this report to analyze fuel and fluid spend/usage patterns, monitor operational cost trends, and support internal cost allocation by organizational groupings.

Reports >

RTA Standard Reports >

Fuel >

Fueling Records

• Review fuel, oil, and other quantities/costs by vehicle to identify high-cost or high-usage units

• Group results by Department / Customer / Class to support chargebacks, budgeting, and cost-center reporting

• Validate fuel activity within a period (e.g., monthly close) and investigate unexpected spend spikes

• Compare fuel spend across vehicle groupings to identify operational inefficiencies or misuse

• Use MPG and miles context to support fuel economy and utilization review (where populated)

Open Fuel Transactions

The Open Fuel Transactions report provides a detailed listing of all fuel-related transactions that remain open and have not yet been closed. This report is grouped by either vehicle or date and includes key transaction details such as gallons dispensed, cost per gallon, and total cost. Fleet managers can use this to monitor pending fuel entries and reconcile them before closing out periods.

Reports >

RTA Standard Reports >

Fuel >

Open Fuel Transactions

• Reconcile open fuel transactions before closing out accounting periods

• Monitor fuel usage patterns by date or vehicle for operational insights

• Validate accurate fuel data entry before finalizing reports

• Track open fuel-related costs by facility to support budget forecasting

• Detect potential issues such as $0 fuel cost or incorrect odometer readings

Print Variance

The Fuel Variance Report delivers an in-depth analysis of fuel usage and variance by pump, tank, and fuel type. This report is valuable for fleet managers to track discrepancies, manage inventory, and monitor fuel consumption costs across various facilities. By evaluating these variances, fleet managers can identify areas of fuel loss or discrepancies that may need further investigation.

Reports >

RTA Standard Reports >

Fuel >

Print Variance

(Print Variance Sub-Reports >

Fuel Pump Variance, Fuel Type Totals, Tank Variance)

• Monitor fuel usage and detect discrepancies by pump and tank for efficient inventory management.

• Track fuel costs and variances to identify potential savings or losses across facilities.

• Assist in identifying specific fuel types that contribute to higher costs, aiding in budgeting and cost control.

• Use fuel data to plan for optimal fuel reordering and inventory levels.

• Ensure accountability by assessing pump and tank variances in fuel usage across facilities.