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Renumber Asset or Change Asset Facility

There will be times when assets need to be renumbered. For example, when assets are sold or auctioned, you may still want to retain the costs for that asset at least until the end of the year.

Some state and federal regulations require vehicle information to be kept for up to five years. For these reasons, RTA recommends that vehicles be renumbered and moved to another facility rather than being deleted from the system.

Assets can be renumbered in the following ways using the “Manage Asset” button on the Asset info banner in RTA:

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  • An individual asset can be renumbered and remain in the same facility

    • Click “Manage Asset” from the Asset Info Banner in the asset file

    • A side panel will open up

    • Leave the Facility Number alone

    • Change the asset number in the “Renumber To” field

    • Click Save at the bottom of the side panel

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  • An individual vehicle can be renumbered and moved to a new facility, with the same or new vehicle number

    • Click “Manage Asset” from the Asset Info Banner in the asset file

    • A side panel will open up

    • Choose the appropriate Facility from the “Facility*” dropdown (Refer to Add a Facility for instructions on creating facilities in RTA)

    • Select the appropriate options applying to the facility change

      • Adjust Customer Facility (Select if the customer attributed to the asset should also be tied to the new facility)

      • Adjust PM Template WO Facility (Select if the PM records for the asset have a WO template that need to be moved and attributed to the new facility as well)

  • An entire department of vehicles can be renumbered and moved to a new facility, with the same vehicle and department numbers Refer to Renumbering a Vehicle for information on how to perform this action or contact our support@rtafleet.com for more information on how to allow this feature.

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