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Quick Odometer Updates

Because meters are automatically updated as transactions are processed in RTA, it may not be necessary to manually update vehicle meter readings. As long as the data entry is current and up-to-date, your vehicle meters will be too.

If fuel usage is not being tracked in RTA, updating meters manually more often may be necessary since assets will only come in periodically for maintenance services.

Quick Work Odometer Updates Process

This option updates only the Primary meter. If you're tracking fuel usage, use Quick Fuel Entry for updating meters instead because this option does not update Fuel meters.

The Quick Odometer function allows the user to carousel through the list of assets in asset number order using a next feature or asset numbers can be manually selected

To update Primary meters using this option, follow the steps listed:

  1. Navigate to the Asset Search screen by clicking on <Assets> in the main navigational menu

  2. Click the <Actions> Option in the upper right corner of the list.

    image-20241028-200455.png

  3. Click the <Odometer Update> option

    image-20241028-200600.png

  4. Type in the asset number or use the grid search icon to see the list of assets and search/filter for a specific asset

  5. Select the date that reflects the odometer reading (system will default with the current date)

  6. Meter Type and Current Meter are not editable here and reflect the primary meter setting and current meter reading listed in the asset file

  7. Enter the New Meter reading for the asset

  8. Decide on the autofill option and mark accordingly

Having the <Autofill Next Asset> box selected will allow RTA to automatically pre-fill the Asset number with the next asset in numerical order based on asset number.

image-20241028-195155.png

  1. Click <Save>

If the <Autofill Next Asset> option was selected, the screen will then populate with the next asset number automatically. This is based on the numerical order of asset numbers in the list.

If the <Autofill Next Asset> option was de-selected, the screen will populate with the asset number blank and ready to fill in with a new asset number.

Accessing and Reading Today’s Transactions Panel

As odometers are updated using the Odometer Update feature, the <Today’s Transactions> panel will populate with each update as its own transaction line.

To access the <Today’s Transactions Panel>:

  1. Click on Assets from the main menu

  2. Click on Actions

    image-20241028-200502.png

  3. Click on Odometer Update

    image-20241028-200551.png

  4. Navigate to the <Today’s Transactions> Panel

  5. If the panel is not expanded, click on the expansion carrot image-20241028-201013.png

There is a refresh list icon in the upper right corner of the list that can be used to ensure the list is as recent as possible. image-20241028-200414.png

Each line displays the key asset information of the odometer update transaction such as:

  • Facility Number

  • Asset Number

  • Date selected for the odometer update

  • Primary Meter Type

  • Old Odometer = Meter reading before the update

  • New Meter = Meter reading after the update

  • Units Updated = mathematical change in odometer reading

  • Reverse button = used to reverse the transaction

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Reversing Odometer Updates

Odometer changes that were made using the <Odometer Update> feature through the asset search list Actions button can be reversed if the transaction occurred same day.

  1. Click on Assets from the main menu

  2. Click on Actions

    image-20241028-200502.png

  3. Click on Odometer Update

    image-20241028-200551.png

  4. Navigate to the <Today’s Transactions> Panel

  5. If the panel is not expanded, click on the expansion carrot image-20241028-201038.png

  6. Locate the transaction to be reversed

  7. Click the Reverse arrow

    image-20241028-201057.png

This action cannot be undone. If a transaction is reversed by accident, the odometer will have to updated again.

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