Facility

Must match an existing Facility within your RTA Software (Facilities must exist first)

Numeric/5 character limit

Asset Number

Create- Just needs to be 8 or less char and must be valid character types

Update- Must match existing vehicle in selected facility

Alpha-Numeric/8 character limit

Year

must be 4 digits

Numeric/4 character limit

Make

If system switch is set to match from their list, needs to verify off of the Make/model codes

Alpha-Numeric/15 character limit

Model

If system switch is set to match from their list, needs to verify off of the Make/model codes

Alpha-Numeric/15 character limit

Serial Number

This is the VIN

Alpha-Numeric/20 character limit

License Plate

Alpha-Numeric/15 character limit

Cross-Reference Number

Alpha-Numeric/8 character limit

Class Code #

Must match existing code #

Alpha-Numeric/15 character limit

Department Number

Must match existing Department #

Alpha-Numeric/10 character limit

Customer Facility

Must match an existing facility

int(5)

Customer Number

Alpha-Numeric/10 character limit

Registration

Notational field only and can be used for items like a registration number

Alpha-Numeric/20 character limit

Purchase Date

Valid Date

date

Purchased New

Y = Yes

N = No

Default to yes if left blank

Y or N

Inservice Date

Valid Date

date

Out of Service Date

Valid Date

date

Vehicle Size

L = Light

M = Medium

H = Heavy

T = Trailer

O = Other

Alpha-Numeric/1 character limit

Gross Vehicle Weight

Depending on  switch SSM Misc 1 tab #29 alpha or numeric

Alpha-Numeric/7 numerical character limit or 10 Alpha limit

Rear End Capacity

int(7)

Operator

Must be an existing contact in the system. This will update the primary operator in the system to be whoever was entered in

Meter Units

G = Gallons

K = Kilometers

U = Units

M = Miles

H = Hours

N = None

char(1)

Current Odometer

decimal(8,1)

Base Meter

decimal(8,1)+/-

Last Meter Date

date

Last Fuel Date

date

Begin Odometer Reading

decimal(7,1)

Vehicle Location

Alpha-Numeric/20 character limit

Tire Count

Must be less than max tire count

int(2)

Max Tire Count

int(2)

Purchase Price

decimal(8,3)+/-

Insurance Per Year

decimal(8,3)+/-

License Per Year

decimal(8,3)+/-

License Period

int(2)

License Period Count

int(2)

License Position

int(2)

Leased Vehicle

Y = Is Leased

N = Not Leased

Alpha-Numeric/1 character limit

Lease Start Date

Valid Date

Leased Vehicle has to be marked as Y.

date

Lease Expiration Date

Valid Date after start date.

Leased Vehicle has to be marked as Y.

date

Lease Cost Per Month

Leased Vehicle has to be marked as Y.

decimal(8,3)+/-

Method of Disposal

A, D, S, T

A=Auction, D=Direct Sale, S=Scrap, T=Trade

Condition at sale

Options are drivable or towed

Sale Date

Valid Date

Date

Sale Price

Currency up to 2 decimals

Seller Name

30 characters

Seller Fee

Currency up to 2 decimals

up to 2 decimal places

Meter at sale

Numeric

up to 2 decimal places

Sale Funds Receive Date

Date format

Sale Transaction Number

Character up to 200

Alpha/Numeric/200 character limit

Buyer Name

Character up to 50

Alpha/Numeric/50 character limit

Buyer Company

Character up to 200

Alpha/Numeric/200 character limit

Buyer Address 1

Character up to 30

Alpha/Numeric/30 character limit

Buyer Address 2

Character up to 30

Alpha/Numeric/30 character limit

Buyer City

Character up to 30

Alpha/Numeric/30 character limit

Buyer State

Alpha up to 2

Alpha only with a character limit of 2

Buyer Zip

Numeric up to 5

Numeric only with a character limit of 5

Buyer Phone

Numeric up to 10

Numeric only with a character lime of 10

Buyer Email

Character up to 30 with a valid email format

Valid email format - Alpha/Numeric up to 30 characters

Buyer Payment Date

Date format

Sale Comment

Character up to 255

Alpha/Numeric/255 character limit

Asset Status

Validation against current status setting

Outside Vehicle

Y = Outside

N = Inside

Alpha-Numeric/1 character limit

Fuel Type

Must match a Fuel type code under fuel types (MUF)

1 character limit matching a fuel type code created in the software

Fuel Capacity

int(6)

Average MPG

decimal(3,3)

Highway Tax rate

decimal(1,4)

Fuel Taxable

Y = Taxable

N = Not Taxable

Y or N

Fuel Cross-Reference

Alpha-Numeric/8 character limit

Oil Type

Alpha-Numeric/25 character limit

Oil Capacity

decimal(4,1)

Transmission Fluid

Alpha-Numeric/25 character limit

Transmission Capacity

decimal(4,1)

Anti-freeze

char(25)

Anti-freeze Capacity

decimal(4,1)

Gear Oil

Alpha-Numeric/25 character limit

Gear Oil Capacity

decimal(4,1)

Hydraulic Fluid

Alpha-Numeric/25 character limit

Hydraulic Capacity

decimal(4,1)

Freon

Alpha-Numeric/25 character limit

Freon Capacity

decimal(4,1)

Alternate Meter 1

Must match Alternate Meter Type ID (MVA)

Character limit is 2 and must match the alternate meter type code set up in RTA Software

Alternate Meter 1 Odometer

decimal(7,2)

Alternate Meter 2

Must match Alternate Meter Type ID (MVA)

Character limit is 2 and must match the alternate meter type code set up in RTA Software

Alternate Meter 2 Odometer

decimal(7,2)

Alternate Meter 3

Must match Alternate Meter Type ID (MVA)

Character limit is 2 and must match the alternate meter type code set up in RTA Software 

Alternate Meter 3 Odometer

decimal(7,2)

Alternate Meter 4

Must match Alternate Meter Type ID (MVA)

Character limit is 2 and must match the alternate meter type code set up in RTA Software

Alternate Meter 4 Odometer

decimal(7,2)

classinfo1

char(20)

classinfo2

char(20)

classinfo3

char(20)

classinfo4

char(20)

classinfo5

char(20)

classinfo6

char(20)

classinfo7

char(20)

classinfo8

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char(20)

classinfo10

char(20)

classinfo11

char(20)

classinfo12

char(20)

classinfo13

char(20)

classinfo14

char(20)

classinfo15

char(20)

classinfo16

char(20)

classinfo17

char(20)

classinfo18

char(20)

classinfo19

char(20)

classinfo20

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char(20)

classinfo22

char(20)

Definable Description 1

char(15)

Definable Value 1

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Definable Description 2

char(15)

Definable Value 2

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Definable Description 3

char(15)

Definable Value 3

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Definable Description 4

char(15)

Definable Value 4

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Definable Description 5

char(15)

Definable Value 5

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Definable Description 6

char(15)

Definable Value 6

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Definable Description 7

char(15)

Definable Value 7

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Definable Description 8

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Definable Value 8

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Definable Description 9

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Definable Value 9

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Definable Description 10

char(15)

Definable Value 10

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Definable Description 11

char(15)

Definable Value 11

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Definable Description 12

char(15)

Definable Value 12

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Definable Description 13

char(15)

Definable Value 13

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Definable Description 14

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Definable Value 14

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Definable Description 15

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Definable Value 15

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Definable Description 16

char(15)

Definable Value 16

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Definable Description 17

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Definable Value 17

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Definable Description 18

char(15)

Definable Value 18

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Definable Description 19

char(15)

Definable Value 19

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Definable Description 20

char(15)

Definable Value 20

char(20)