Posting types
This reference describes the posting types available when you post labor, parts, tires, or other charges to a job on a work order. Use it to understand what each posting type records and which one applies to the work you're recording. It does not describe how to perform a posting — see Related tasks below for the how-to articles.
Core posting types
These are the posting types available for in-house (non-outside) jobs, shown as tabs in the Add Posting panel. Tires and Warranty are available only where the corresponding feature is enabled for the tenant.
Posting type | What it records | Key fields | When a customer uses it |
|---|---|---|---|
Labor | Hours worked by a technician on a job, and the labor rate used to bill them. | Mechanic, hours worked, billed (chargeable) hours, labor rate, billed rate, posting date. | Recording time a technician spent on a job. |
Parts | An inventory part consumed from a bin, at a unit price, against a job. | Part number, bin (A–E), quantity, unit price, posting date, optional stock locations, optional warranty-claim flag. | Recording a stocked part taken from inventory to complete a job. |
Part Kit | A predefined kit of parts posted together as one unit, with optional per-component stock locations. | Part kit, quantity, posting date, optional component stock positions. | Posting a bundled kit of parts (for example, a brake kit) in one step instead of posting each part separately. |
Non-inventory part | A part not carried in stocked inventory, entered by number, description, and cost at the time of posting. | Part number, part description, quantity, cost, posting date. | Recording a part used on a job that isn't tracked in the parts inventory file. |
Tires | A serialized tire mounted to (or dismounted from) a position on the asset, with its posted price. | Tire number, tire position, price, posting date. If a tire is already mounted at the selected position, posting prompts a dismount of the old tire first. | Recording a tire change on a job. Available only where Tire Posting is enabled for the tenant. |
Miscellaneous | A one-off charge that doesn't fit labor, parts, or tires — an item, its price, quantity, and a description. | Item, price, quantity, description, posting date. | Recording a charge such as a shop supply fee or a miscellaneous cost not covered by another posting type. |
Warranty | A labor, parts, or tire transaction posted as warranty work rather than billable work, using the same item/price/quantity shape as Miscellaneous plus a sub-type choice. | Sub-type (Parts, Labor, or Tires), item, rate or price, hours or quantity, description, associated vendor. | Recording work performed and covered under warranty. Available only where Warranty Posting is enabled for the tenant. This is a separate posting type from the automatic warranty-claim prompt that can appear while posting a Part (see note below). |
Outside (sublet) posting types
When a job is marked Outside Work, its posting tabs change to the outside equivalents of Parts, Labor, and Tires. Miscellaneous and Warranty remain available and behave the same as for in-house jobs.
Posting type | What it records | Key fields | When a customer uses it |
|---|---|---|---|
Outside Parts | A parts charge billed by an outside vendor, with markup applied. | Item, price (with vendor markup), quantity, description, vendor, PO number, posting date. | Recording parts supplied by an outside/sublet vendor rather than posted from your own inventory. |
Outside Labor | A labor charge billed by an outside vendor, with markup applied. | Item, price (with vendor markup), quantity, description, vendor, PO number, posting date. | Recording labor performed by an outside/sublet vendor rather than your own technicians. |
Outside Tires | A tire charge billed by an outside vendor, with markup applied. | Item, price (with vendor markup), quantity, description, vendor, PO number, posting date. | Recording a tire service performed by an outside/sublet vendor. |
Note: warranty-claim prompt during a Parts posting
Posting a Part that has active warranty coverage (OEM, dealer, or otherwise) can prompt you to confirm whether a warranty claim should be created automatically for that part, based on the part's warranty status (Covered, Expired, Unknown, or OEM). This prompt is part of a normal Parts posting — it is not the same as choosing the Warranty posting type described above, which posts a labor, parts, or tire transaction directly as warranty work.