Fleet Replacement and Budget Analysis
Summary/Use Case
Report Summary
The Fleet Replacement & Budget Analysis report provides a detailed breakdown of the costs associated with vehicle replacements and budgeting by facility and department. This report is crucial for fleet managers to understand lifecycle costs, projected expenses, and budgeting needs for upcoming fiscal years.
Use Case
Assess upcoming budget needs for fleet replacements by fiscal year.
Monitor vehicle lifecycle costs, including acquisition, annual, and lifecycle expenses.
Determine fiscal year projections for maintenance and fuel costs.
Support decision-making for asset replacement based on financial metrics.
Track overall cost distribution per facility and department for better financial planning.
Location: Where to Find It
Reports > RTA Standard Reports > Vehicle > Fleet Replacement & Budget Analysis
Data Filter Prompts
You will be prompted for filtering of the data to specify and narrow down the data that will be pulled. See Data Filter List below for options.
Parameter List
Parameter Name | Value (Default) | Value (Notes) |
|---|---|---|
Remaining Value | 0.15 | |
Interest Rate | 0.08 | Interest rate for future calculations within report |
Inflation | 0.06 | Inflation rate for calculating future replacement costs |
Data Filter List
Filter Name | Recommended Filter Condition(s) | Value (Options) | Value (Default) |
|---|---|---|---|
Facility | Equal To | 1 - 99999 | 1 |
Department Number | Is Between | blank - zzzzzzzzzz | blank - zzzzzzzzzz |
Report Output and Data Elements
The Fleet Replacement & Budget Analysis report output provides a comprehensive view of vehicle acquisition costs, projected expenses by calendar year, and lifecycle totals. Users will see calendar year projections from 2024 to 2032, along with total costs categorized under acquisition, annual, and lifecycle expenses.
Report Output
Report Data Elements
Column Number | Column Title | Data Notes |
|---|---|---|
1 | Life Meter | Current meter reading for vehicle life assessment |
2 | Exp Rep Year | Expected replacement year for the vehicle |
3 | Life (Years) | Total expected lifespan of the vehicle in years |
4 | Acquisition $ Purchase | Purchase cost of the vehicle |
5 | Acquisition $ Upfit | Upfit cost for additional equipment or modifications |
6 | Acquisition $ Total | Total acquisition cost, combining purchase and upfit expenses |
7-15 | Calendar Year and Next 8 Years | Projected expenses per year, detailing payment, fuel, and maintenance costs |
16 | Previous Year Fuel Cost | Totals fuel cost for the previous year |
17 | Previous Year Maintenance Cost | Total maintenance cost for the previous year |
18 | Annual $ Payment | Total annual payment cost for the year |
19 | Annual $ Total | Combined total of payment, fuel, and maintenance costs for the year |
20 | Life $ Fuel | Cumulative fuel cost for the vehicle over its lifespan |
21 | Life $ Maint | Cumulative maintenance cost for the vehicle over its lifespan |