Asset Master List Overview
The asset list displays all assets that have been added to the RTA software. This list can be viewed as a whole or can be sorted/adjusted for specific views. The ability to sort and customize columns as well as to export the master list are available.
Refer to Master List Functions TOC for instructions.
Refer to Adding an Asset for instructions to add assets to RTA.
This article will cover the various columns that can appear on the Asset Master List as well as actions that can be taken while viewing the list.
Searching the Asset Master List
The search bar at the top of the master list will allow the user to search by specific datasets.
Search does not exclude fields and may have multiple results. For example, if an asset is numbered as 1234 and that sequence also appears in the plate number on another asset, the system will return both results
To search for an asset number or any other applicable asset data from the list, do the following:
Enter the data to search in the search bar
The list will re-display with all the line items that contain a matching result
Refer to Customizing Lists for instructions on using filters.
Columns appearing on the Asset Master List
There are 51 columns available for display on the Asset Master List. Most of these fields are driven by the information that has been added to the asset file. If it is not entered, it will not display on the list. Users can use the “Column Chooser” option to remove or add columns from those four. Refer to Customizing Master List Columns for instructions on doing so if needed. The description of each is listed below.
Facility - The facility the asset is assigned to
Asset - The asset or asset number assigned to the asset
Department - The department associated with the asset
Year - Manufacture year of the asset
Make - The brand of the asset
Model - Specific asset model (like a vehicle model)
License Plate - License Plate Number
VIN Number - Vehicle Identification Number
Registration Number - Asset’s Registration Number
Class - Asset class selected if using classes (Refer to Vehicle Class Codes for instructions on setup)
This is the correlation with the NAFA Class codes primarily based on GVW
Unit X-Ref - A unique number used as a cross-reference for the asset. Used when an asset resides in various facilities and allows it to be accessed without having to specify the asset facility number Refer to Adding a asset for more information on how to allow this feature through RTA Classic
Operator - Lists the name of the operator driving the asset if entered
Fuel Type - Type of fuel used in the asset (Unleaded, Diesel, etc)
Fuel Tank Capacity - Fuel capacity for the asset
GVW Numeric - Gross Vehicle Weight
Highway Tax - Highway tax rate used for the asset if applicable
Leased - Displays as “True” if the asset is marked as leased and “False” if it is marked as owned
Location - Location the asset is assigned to
Notes - Master asset File notes entered
Purchase Price - Purchase price of the asset
Vehicle Status - The current status of the asset
Average MPG - Average miles per gallon of fuel the asset achieves
Fuel Taxable - The RTA system has the ability to track fuel taxes. When an asset's fuel is taxable and fuel tickets are entered in the system, tax records will be created to track the miles traveled and the fuel quantity purchased in each state. By default, a new asset is marked as fuel taxable (i.e., the asset will be charged fuel tax for highway use in various states). Deselect the checkbox if fuel taxes won't be tracked for this asset. Refer to Adding an Asset for instructions on deselecting in RTA Classic
Customer - The customer associated with this asset
Customer Facility - The customer facility associated with this asset
In Service Date - The date listed for when the asset was placed in service with the company
Inspection - The state where the asset’s safety inspection is required
Odometer - Asset’s most recently updated odometer reading
Primary Odometer Type - The type of meter used as the primary for the asset
Meter Updated - Date of last meter update
Base Meter - Starting Meter Reading for the asset when placed in RTA
Fuel Meter - Most up-to-date meter reading entered through the options in the Fuel Inventory modules and is tracked separately from the primary meter to ensure MPG figure are properly reported
Life Meter - The accumulated miles traveled for the life of the asset
Purchase Date - Date the asset was purchased
Insurance Per Year - Cost for insurance annually for the asset
Licensing Per Year - Cost of licensing annually for the asset
Fluid Types and Capacities - If entered in the Fluids section of the asset file, the list can display the type of fluid used for each item and the capacity it holds for that fluid type
Antifreeze, Freon, Gear Oil, Hydraulic Fluid, Oil, and Transmission Fluid
Rear End Capacity - Rear End Weight Capacity
Vehicle Class - Vehicle difficulty factor (Light Duty, Medium Duty, Heavy Duty, Trailer, or Other)
This ties in to the estimated job times in the VMRS Codes
Actions that can be performed on the Asset Master List
There are multiple actions that can be taken from the Master List at the click of a button. Below is a list of actions that can be performed from the list. Detailed instructions for each may be located elsewhere and a link to the appropriate article will be provided.