RTA System Parameters
Before you begin using the system, you should review the system parameters (Also known as the System Switches) and change the current settings as needed to better meet your needs. We often refer to the system parameters as switches because many features and prompts can be turned ON or OFF based on your preferences. You can add or eliminate many prompts and fields depending on what you want to track in the system. You can save a lot of time and keystrokes by turning OFF features you don't want to use. It's not necessary to review all the switches; we have marked the ones you may wish to change initially with 🔎 . You can review other switches as you become more familiar with the RTA system or as features are implemented. To change the setting of a switch, enter the corresponding line number for the switch or double-click on the current setting displayed on the screen.
NOTE: The system parameters affect the entire RTA system and are not facility specific.
Main Parameters (SSM)
Line - Functionality Description
🔎 01 Company Name: Enter up to 25 characters for your company name. This information is used as the header for many of the reports.
🔎 02 Periods Per Year: Will you be tracking period or fixed costs? Enter a number, from 1 to 99, indicating the number of financial periods per year for your shop. Most shops run on a 12 or 13 period/year accounting format.
03 Current Period: Will you be tracking period costs? Enter the current fiscal period. This information needs to be entered initially but will be updated automatically thereafter each time end of period (EOP) for vehicles is processed.
04 Flat Labor Rate: Will you be charging a flat rate per hour on work orders? This switch is used when the "Use Flat Labor" switch in Misc. Parameters I (SSI, Miscellaneous I tab, switch 42) is set to YES and in Estimate WOs when mechanics are left unassigned (WE). Enter the flat rate per hour to charge for labor, up to $99.9 her hour.
05 Days This Period: Will you be tracking vehicle utilization? If you wish to track vehicle utilization, enter a number, from 1 to 99, indicating the number of vehicle operating days possible in the current period. This number is used to calculate the vehicle utilization percentage and will be updated automatically each time EOP for vehicles is processed. The utilization percentage is calculated by dividing the total days used by the number of days in the current period (e.g., 27 days used / 30 days this period = 90% vehicle utilization). Utilization is reported on the vehicle total cost reports.
06 System Date Range: What are the allowable transaction dates for data input? Setting a range of dates here restricts the dates that users may enter while keying transaction data into the system (work orders, purchase orders, fuel entries, etc.) and helps to prevent errors should an invalid date/year be entered. In lieu of specifying a specific date range, you can also elect to specify a range of days before and after current date that are allowed. This is generally easier to use, since a specific date range will need to be updated as needed. This setting does not affect notational date fields in the software such as vehicle purchase dates. It also does not affect reservations in the Motor Pool option.
07 Exception Levels: Will you be reviewing vehicle cost per mile (CPM) or miles per gallon (MPG)? Unusually high cost per mile or low miles per gallon can be flagged with ** on vehicle cost reports, pointing out potential problems. This table allows you to specify the exception levels for heavy, medium, and light vehicles. Any value exceeding the Cost entry or falling below the MPG entry will be flagged with ** on vehicle cost reports.
08 User Password Encryption: Do you want to enable SOX compliance for user passwords in the software? SOX compliance can be disabled completely. If SOX compliance is desired, password minimum length and complexity requirements are defined here.
09 EOM Posting Date: Do you bill departments or customers for repair work? (Paperless Shop only) The RTA system creates one work order labor transaction per mechanic job in Paperless Shop. If it's a big job, the job may be open for days or even weeks. The work order transaction date will be updated each time the mechanic clocks on and off that particular job. This could possibly cause labor costs to get accounted for twice if the jobs span over two accounting periods. This switch works with the EOP processing routine and Paperless Shop to create new work order labor transactions for all incomplete jobs at month-end. To do so, access this switch to set the current system date as the end of month posting date and then process EOP for vehicles (SEV). Afterwards, when mechanics clock on and off jobs, the labor hours and costs are accumulated on new labor transactions in the new period. Contact our sales department for more information about the Paperless Shop add-on option.
10 Not in use.
11 Downtime: Do you want to track vehicle downtime? To use the Downtime Tracking feature, set Activate Downtime Module to YES. When activated, additional prompts will appear and become accessible for downtime tracking purposes in the Work Order and Paperless Shop modules. If you're using Paperless Shop, set Auto post Active/Listed to YES to have the RTA system automatically change downtime job statuses from Active (to start tracking downtime) to Listed (to stop tracking downtime) as mechanics clock on and off jobs. Set Auto post Active/Listed to NO if you're not using Paperless Shop OR to prompt mechanics to update downtime statuses when clocking off Paperless jobs. This setting gives mechanics control over whether or not downtime hours will continue to accumulate, for example, when they clock off for lunch or go home for the day.
12 Report Print Format: Choose between Standard, Advanced RPV or Advanced Crystal printing format. See the Report Viewer section for more information on these three options.
13 Registration Number: This is the serial number for your RTA Fleet Management Software. You may be asked to provide this number when calling RTA. This field cannot be changed or modified.
14 Paperless Inspection:
Set Post Parts to Yes to allow parts to be posted during the inspection process.
Set Item Login to Yes to track time spent on each individual checklist item included in the inspection.
Set Edit Cause to Yes to allow mechanics to modify the work order cause code.
Set WO Line Mechanic to determine which mechanic will be assigned repair jobs initiated by an inspection.
15 Paperless Shop: Are you using Paperless and do mechanics require a password to clock on jobs?
Set Paperless Shop to YES if you are using the Paperless Shop add-on option.
NOTE: Activating this switch when you aren't using Paperless Shop creates needless transactions, using up valuable disk space.
Set Password Prompt to YES to require mechanics to enter a password when clocking on and off jobs in Paperless Shop. Passwords for Paperless Shop are defined in the employee file (MMM).
Set Jobs Pool to YES to allow mechanics to select from the unscheduled jobs rather than always being assigned jobs by a supervisor.
Set Daily Labor Trans to YES if you would like the system to generate separate labor transactions for each calendar day. Setting it to NO creates one transaction that gets updated as the job progresses.
Specify the Total Workday Hours for your mechanics. When the total amount of time for a shift exceeds this number of hours, the Paperless Shop Activity screen will indicate overtime status using color coded text.
The Overtime Color is specified using the color palette picker below the Total Workday Hours setting which flags when time exceeds the Workday Hours.
The Estimate Color is specified using the color palette picker below the Total Workday Hours setting which flags when time exceeds the Jobs Estimated Hours.
🔎 16-18 Passwords: Do you need to secure certain options? Certain options throughout the RTA system such as viewing employee records, deleting vehicles, or adjusting cost figures require a password before access is given. Enter up to five characters for each password. Password level 1 has the lowest authorization, password level 3 the highest. When prompted for password level 1, passwords 1, 2, or 3 are accepted. When prompted for password level 2, passwords 2 or 3 are accepted. When prompted for password level 3, only password 3 is accepted.
NOTE: You can set these passwords to spaces if security is not an issue. The password prompts still appear but you can press ENTER to continue.
19 Date Output Format: This switch controls the format for all dates displayed or reported in the system. The options available are MMDDYYYY, DDMMYYYY, and YYYYMMDD.
20 Part Catalog. This switch controls whether the system builds a part usage catalog as repair jobs are completed. The next time a particular job is done on that specific make and model of vehicle, the system will display the list of parts needed for the job.
21 Time Stamp WO Lines: Will you be printing Time Stamp work orders on laser printers? The Time Stamp work order can be printed in portrait or landscape mode on laser printers:
Set Lines per page to 3 to print in portrait mode, 2 to print in landscape mode.
Set Print blank lines to YES or NO depending on whether or not you want to print blank lines to fill the remainder of the page.
22 Lines Per Work Order: Do you need to limit the number of jobs allowed on work orders? One work order can contain up to 99 jobs or work order lines. The default is set to allow 99 lines per work order, but you may change this setting to suit your needs.
Set Double Space to YES to double-space the print on Shop work orders; this provides more space for handwritten entries or tags and labels.
Set Double Space to NO to single-space the print on Shop work orders and conserve paper.
23 Outside WO/Create PO: Are all vehicle maintenance and repairs performed by an outside source? This switch is for those who outsource maintenance and repairs but enter work orders for all the work done.
Set Outside Work Order to YES to be prompted for the vendor (who did the work) when creating a work order. The vendor information will be printed on Standard work orders. Set to NO to skip the vendor field. If Outside Work Order is set to YES, you will have the option to auto-create purchase orders for these outside work orders.
Set Create POs for outside WO to YES if you want the system to auto-create purchase orders; set to NO to not create purchase orders. Refer to "Auto-Creating Purchase Orders from Work Orders" for more information.
24 Duplicate License/Serial Numbers: Do you want to allow vehicles to have duplicate license or serial numbers? This switch controls whether or not a vehicle can have the same license number and/or serial number as another vehicle in the RTA system.
Set Allow duplicate license to YES to allow vehicles to have duplicate license plate numbers; set to NO to require a unique license number for each vehicle.
Set Allow duplicate serial to YES to allow vehicles to have duplicate serial numbers (VIN); set to NO to require a unique serial number for each vehicle.
NOTE: When this switch is set to NO, the license plate and serial number fields cannot be left blank on more than one vehicle.
25 Not in use for Windows versions of RTA.
26 Use Multiple Facility: Will you be tracking multiple shops or cost centers? This switch allows you to track multiple shops and facilities. Set to YES to use multiple facilities; set to NO to track costs for only one facility. When this switch is activated, you'll either be prompted for the facility number you want to access or be given the option to change the facility. If your company has regions (a group of facilities), set this switch to YES and use the System Security feature. Refer to "Facilities" and "System Security" for more information.
NOTE: Even if you only have one shop, it is a good idea to set up another facility to store data for sold or auctioned vehicles.
27 Prompt for Turnpike: Do you need to track turnpike miles? Some states give fuel credits for turnpike miles; therefore, you may opt to distinguish turnpike miles from normal road miles. All miles are tracked, but a subtotal is available for turnpike miles. Set to YES to be prompted for turnpike miles when entering fuel (FFM, FFQ); set to NO to exclude this prompt.
28 Tire File Switches: Will you be using the Tire module? Set Create tags for Tires to YES if you wish to have the option of creating tags for tires received through purchase orders; set to NO if you don't want to create tire tags when tires are received.
Set Check for duplicates to YES if you are using multiple facilities (switch 26) and want to check other facilities for duplicate tire numbers. Doing so prevents the use of the same tire numbers in multiple facilities, eliminating potential issues that may arise when vehicles are transferred to or tires are mounted or dismounted in another facility.
Set Check for duplicates to NO if you want the ability to use duplicate tire numbers in other facilities.
Tire renumber transfers part: If a tire that is linked to a part is renumbered to a different facility, the part will also be transferred to the new facility.
29 Accepting Revenues: Will you be tracking vehicle revenues? If you want to track revenues earned for vehicles, set this switch to YES and a prompt will be available while entering fuel in the Many States option (FFM). Set to NO to exclude this prompt.
30 Odometer Units: Are your vehicle meters based on mileage or kilometers? This flag only affects your output, not your input. You can set your output to be displayed or printed in MILES or KILOMETERS. The system does the necessary calculations to show the correct output regardless of the setting for this switch. The conversion is as follows: if set to Miles, all units for kilometer-based vehicles are divided by 1.6093; if set to Kilometers, all units for mileage-based vehicles are multiplied by 1.6093. The RTA system always stores distance figures in miles and does the necessary conversions to accommodate reporting requirements for mixed fleets.
🔎 31 Use Customer Billing: Do you bill department or customers for repair work? Many fleets do their own internal billing, as well as some commercial work. The RTA system can provide a simplified billing for all repairs and parts that you sell internally or externally. When a new work order is created, the customer number assigned to the vehicle (MVM) is automatically used as the default customer. This switch controls what happens at the customer number prompt when a new work order is created. The YES setting stops at the customer number prompt, allowing the option accepting the default customer, deleting out the default customer, or changing the customer number (non-file customer is acceptable). The REQUIRED setting works in the same manner as the YES setting except that a valid customer number is required—the customer number field cannot be left blank and the customer record must exist in the customer file (MCM). The NO setting automatically assigns the default customer and bypasses the customer number prompt altogether; this is a great option if you never or rarely need to change the default customer number. On any of the settings, the customer number on the work order can be changed at anytime by clicking on the customer field and making the change.
32 Home Facility: Enter your home, or default, facility number. If you're not using multiple facilities (switch 26), set this to 00001. The default entered here is used only if the default facility stored in the user record is invalid (SUM).
NOTE: If you're not using the System Security feature (SSI, Miscellaneous I tab, switch 9), the default facility is stored in a global user record named SYSTEM.
33 Print Department on Work Order: Do you want vehicle department numbers to print on Standard work orders? Set to YES to print vehicle department numbers in the header of Standard work orders; set to NO to print "CO # ______________" in the header instead.
🔎 34 Overhead Facility/Customer Flag: Will you be adding overhead charges to work orders? Overhead or shop supply charges can be added to all work orders to help cover the cost of unbilled shop expenses such as shop cleanup, lubricants, and rags. This switch controls how the overhead will be applied. Set to FACILITY to use the overhead percentages set in facility records (MFM); this allows various overhead percentages to be applied, by facility, to parts, labor, tires, and miscellaneous costs. Set to CUSTOMER to charge overhead using the shop supply rate set in the customer record; this allows overhead charges to be applied, by customer, to labor costs only (Use Customer Billing, switch 31, must be set to YES or REQUIRED).
35 Paperless Driver Inspection:
Set Edit Cause to YES to allow editing of cause codes during inspection.
Set WO Line Mechanic assigns a mechanic to a work order job line created by a defect: Defect = mechanic reporting the defect, Last = last mechanic editing defect section, None = blank, no mechanic assigned.
Set VMRS Search Level for matching open repair jobs.
Set Inspection Review to YES to create repair jobs from review section of the program, set to NO to process on close of the inspection.
36 Paperless Driver Template. Set to YES to use only templates assigned to the vehicle's PMs, set to NO to use all templates.
37 Cross Referencing: Will you be using vehicle unit cross-reference numbers? If you plan on using vehicle unit cross-reference numbers to access vehicle records, set this switch to MAKE and set the "Use VEH-XREF file" switch in Misc. Parameters I to YES (SSI, Miscellaneous I tab, switch 21). Set this switch to NONE to access vehicles by the primary vehicle number. The Unit Xref field is located in the vehicle file (MVM).
38 VMRS System Level: How much detail do you need? The RTA system is capable of tracking maintenance and repairs using three-, six-, or nine-digit VMRS codes. VMRS stands for vehicle maintenance reporting standards, a number coding system for maintenance and repair jobs. Specify the level of detail you wish to track and the system will prompt for VMRS codes accordingly when entering work orders or retrieving history. If you choose to use a nine-digit VMRS code, you have the option of using either single or split detail for VMRS lookup lists. The major VMRS code (first three digits) has its own lookup list. For the remaining six-digits, the single detail option brings up one lookup list displaying both the intermediate (second three digits) and minor VMRS codes (last three digits). The split detail option breaks up the intermediate and minor VMRS codes into two separate lookup lists.
NOTE: The split detail option is designed to work with the American Trucking Association (ATA) VMRS codes. If you aren't using ATA codes, VMRS header records must exist for each major area of repair for the split detail option to work properly. ATA VMRS codes are available upon request. If you prefer to use the ATA VMRS codes instead of the codes provided with your RTA system, contact RTA. Refer to "VMRS Codes" for more information.
39 Work Order Reason and Cause for Repair: Will you be tracking the reason and cause for work orders?
Set Reason Codes to YES to specify a reason code for creating new work orders; set to NO to skip this field.
Set Cause Codes to YES to have the option of selecting a cause code when adding working order lines; set to NO to skip this field. The Reason and Cause codes are user-defined in System Codes (SSY).
40 Work Accomplished Codes: Will you be tracking work accomplished codes? Set to YES to be prompted for a work accomplished code when closing work order lines; set to NO to exclude this prompt. Work accomplished codes are user-defined in System Codes (SSY).
41 Warranty Claims: Set Track Warranty Claims to YES to track claims on warrantied items.
The Create Warranty Claims determines how the system will handle items where the warranty status cannot be determined. Set to CREATE will create a warranty claim for the unknown item. Set to IGNORE will not create a claim for the unknown item.
Set to PROMPT will ask the user whether they would like a claim to be created.
42 Not in use.
43 Use Purchase Requests: Set to YES to enable utilization of the parts reservation feature allowing mechanics to specify/reserve parts needed for jobs they are working on. Parts staff receive notification of the need to order the part.
44 Use PO Approval System: Set to YES to enable utilization of the purchase order approval feature. System will require an approval of PO’s based on a dollar amount you set. See the PO Approval Module How To.
45 Usage Statistics: Your system automatically sends information to RTA about how you use certain features. Setting to OFF will disable this only until the next version update.
46 Local Temp Dir: By selecting YES, all temporary files created will be stored to your local temp directory.
47 Enhanced Grid Format: (SQL Only) Select On to enable this feature to take advantage of enhanced F1 lookup grids. Refer to the feature documentation before proceeding, as additional setup is required.
48 Active User Log: (SQL Only) When you choose to enable the Active User Log the system will log the users that are active in the program. This active log info can be accessed Under System > Setup Users > Active Logins Maintenance (SUA). This is particularly handy during the End of Month Process to make sure and get everyone out of the system. See End of Month Processing.
49 Store Attachments in Cloud: (SQL Only) Enabling this feature will store any electronically attached items to the Cloud instead of on a local Drive.
Note: Disabling this feature will cause your electronic files to be unavailable for Web and Mobile experiences.
50 Enable Vehicle Locator: (SQL Only) If you are using a GPS tracking software then enabling this feature will help locate a Vehicle on a map.
Parts Parameters (SSM)
The switches in this option affect the features in the Part Inventory module, requisitions, purchase orders (POs), part tags, and bin labels.
Fuel Parameters (SSM)
Throughout this section, you'll see references to company, inside, non-company, or outside fuel. Company or inside fuel refers to fuels dispensed from your pumps at your fuel islands. Non-company or outside fuel refers to fuel purchased on the road or from other companies. You'll also see references to EFI, which is our Electronic Fuel Interface add-on option. EFI loads fuel transactions from third-party fueling systems into RTA. Contact an RTA sales representative for more information about EFI.
Miscellaneous Parameters I (SSM)
The switches in this option mostly affect the features in the Work Order module and Paperless Shop add-on option. However, there are a few switches that affect the RTA system, Vehicle Inventory, Part Inventory, and Tire Inventory modules so be sure to carefully review all the switches.
Miscellaneous Parameters II (SSM) and Counters (SSC)
The switches in Miscellaneous Parameters II contain settings for custom programs. The switches in Counters contain system counters for data entered in RTA. Do not make changes to the settings in either of these options without RTA's guidance. Doing so could result in severe damage or loss of data!
System Codes (SSY)
This option lets you define values for codes used in work orders. The Priority, Cause, Work Accomplished, Repair Type, Indirect Labor, and Reason codes are all user-definable. All but Repair Type and Indirect Labor codes are optional for use, depending on how the switches in Main System Parameters and Miscellaneous Parameters I are set (SSM, SSI). You only need to review and modify the codes you will be using.
Priority Codes
The use of Priority codes is controlled by the "Use WO Priority Codes" switch in Misc. Parameters I (SSI, Miscellaneous I tab, switch 36). Priority codes determine the importance of work orders-the lower the number, the higher the priority of the work order. When adding a work order, you are required to assign a priority so it can be prioritized on the shop schedule. Work orders with higher priorities appear on displays and scheduling reports before those with lower priorities. Nine Priority codes are available and pre-defined; you may edit them to suit your fleet.
Cause Codes
The use of Cause codes is controlled by the "WO Reason/Cause Codes" switch in Main System Parameters (SSM, switch 39). Cause codes represent the cause for part failures. You are prompted for Cause codes when adding new work order lines. You can edit the cause codes and add new ones to suit your fleet. You can change both the 2-character code as well as the code description. The 2-character code could be a number (01, 19, etc.) or a text representation such as BR for BRoken or BE for BEnt.
Work Accomplished Codes
The use of Work Accomplished codes is controlled by the "WO Work Accomplished Codes" switch in Main System Parameters (SSM, switch 40). Work Accomplished codes provide brief descriptions of the work performed by mechanics. You are prompted for the Work Accomplished code each time a work order line is closed. Up to 99 codes may be defined in the system. A few of them have been pre-defined; you can edit them and/or add new codes as needed. You can edit both the code and/or the description.
Repair Type Codes
Unlike the previous codes discussed, there is no switch controlling the use of Repair Type codes. You must indicate the Repair Type on every work order line. Repair Type codes indicate what type of work is to be performed by mechanics (e.g., check, repair, replace). Up to 99 codes may be defined in the system. A few of them have been pre-defined; you can edit them and/or add new codes as needed. However, we strongly recommend leaving the first six codes as defined. You can edit the code, description, status, and abbreviation.
The Repair Type codes also play a part in determining the estimated hours it takes to complete jobs; this is where the Status field comes in. The Repair Type status determines if the work needed will be treated as a check, repair, replace, or an outside job. Once the Repair Type status is determined, the system then checks the vehicle difficulty factor (MVFS) and uses the appropriate estimated hours from the VMRS code. Refer to the status table shown. Notice there are five estimated hours for replacement jobs. These correspond to the vehicle difficulty factors, which can be set at 1-5. If the vehicle difficulty factor is set at 1, the value in RPLC1 is used; set at 2, RPLC2 is used; set at 5, RPLC5 is used. Refer to "Mechanic Productivity" for more information.
NOTE: If you aren't tracking mechanic productivity, don't be too concerned with the value in Repair Type status. We recommend setting the status at 3. When and if mechanic productivity tracking is implemented, you can adjust the status entries at that time.
Indirect Labor Codes
Indirect Labor codes are needed only if you are using the Paperless Shop add-on option or if you are tracking indirect hours worked for your mechanics. Indirect labor represents time spent performing non-vehicle related tasks such as running for parts, shop cleanup, or training. Up to 10 codes may be defined in the system. A few of them have been pre-defined; you can edit them and/or add new codes as needed. You can edit the code, description, and abbreviations 1 and 2. The abbreviations are used for two-line report headers. The headings for the default Indirect Labor codes appear on indirect labor reports as shown. 
Reason Type Codes
The use of Reason codes is controlled by the "WO Reason/Cause Codes" switch in Main System Parameters (SSM, switch 39). Reason codes are used to indicate the source of the repair request such as driver reports or a breakdown. You are prompted for Reason codes when creating new work orders. Up to 99 Reason codes may be defined in the system. A few of them have been pre-defined; you can edit them and/or add new codes as needed. You can edit or add the Reason code, description, and VMRS flag.
When Prompt VMRS is set to YES, you will be prompted for an additional VMRS code when work orders are closed to categorize the types of repairs completed. This additional VMRS code is not used nor reported anywhere in the RTA system, but is available to third party report writing applications for generating custom reports.
NOTE: We recommend setting the Prompt VMRS flag to NO initially. This setting can be changed as you become familiar with the system or want to track more work order detail.
Vehicle Status Codes
Vehicle status codes are used to identify the current status of each vehicle in your fleet. The status is displayed in the Vehicle Master Screen (MVM) as well as the Vehicle Status Display screen (VA). You can define the two-character status code and description and whether a vehicle currently assigned this status code is considered available for use or not available. Up to 99 codes may be defined in the system. A few of them have been pre-defined; you can edit them and/or add new codes as needed.
Shop Codes
The use of Shop codes is controlled by the "Use Shop Codes on WOs" switch in Miscellaneous Parameters I (SSI, Miscellaneous I tab, switch 17). Shop codes are used to indicate which subdivision of your shop is assigned to do the work. You are prompted for a shop code when creating new work orders. Up to 99 Shop codes may be defined in the system. A few of them have been pre-defined; you can edit them and/or add new codes as needed.
Employee Class
Employee classes are used to categorize your employees into different classifications such as mechanic, clerk, manager, welder, etc. You are prompted for an employee class when creating or editing employees. Many class codes may be defined in the system. A few of them have been pre-defined; you can edit them and/or add new codes as needed.
Accident Codes
Accident codes are used by the add-on Accident Module. You are prompted for a shop code when creating new work orders. Many accident codes may be defined in the system. A few of them have been pre-defined; you can edit them and/or add new codes as needed.
Road Calls
Road Call codes are used by the add-on Road Call Module to specify various user-definable road call types, or categories.
Part Types
Part Type codes allow you to expand the built-in part types by specifying your own part types and descriptions. You must assign your new part type to place it's cost into an existing cost bucket when the part is used so that it's cost can be captured and recorded when used by a vehicle. The built-in part types may not be edited. When adding or editing part records in the Part Master Screen (MPM), you specify which part type it is, which drives the cost of parts used into specific categories and allows subtotaling inventory by part type.
User-Defined Buckets (SSU)
The RTA Fleet Management Software tracks many types of vehicle costs such as fixed costs, maintenance and repairs, accidents, fuel, tires, and more. If there are costs you wish to track that aren't already tracked by RTA, you can set it up here. This option allows you to track part costs posted to work orders within a range of VMRS codes. Up to 15 user-defined costs can be tracked in RTA. These costs are shown on the Cost Field report (RVB). To set up a user-defined cost code, do the following:
Select a line to define.
Enter a description for the cost code.
Specify the starting VMRS code.
Specify the ending VMRS code.
Once these steps have been completed, all costs posted through the Parts Posting option in work orders, falling within the specified VMRS code range, will be accounted for in the user-defined cost code as well as the normal cost categories tracked by RTA. The VMRS code used for comparison comes from either the work order line or the part record (MPM). The VMRS code that gets used is determined by the "Set the VMRS Code Flag" switch in Misc. Parameters I (SSI, Miscellaneous I tab, switch 13); if set to REPAIR LINE, the VMRS code from the work order line is used; if set to PART FILE, the VMRS code from the part record is used.