Vendor Import
This program exports your Vendor records into a delimited text file. This file can then be edited manually or via a spreadsheet program, and then re-imported into the RTA system to update any changes made.
Import Options:
Create New
Checked - New records will be created
Unchecked - New Records WILL NOT be created
Update Existing
Checked - Existing records will be updated
Unchecked - Existing Records WILL NOT be updated
Import Field Definitions
| Field | Value | Type/Size |
|---|---|---|
| Facility | Required | int(5) |
| Vendor Number | Required | int(10) |
| Abbreviation | Required (can't be duplicate) | char(20) |
| Name | char(25) | |
| Account Number | char(25) | |
| Contact | char(25) | |
| Address 1 | char(25) | |
| Address 2 | char(25) | |
| City and State | char(25) | |
| Zip Code | char(12) | |
| Fax Number | char(24) | |
| Phone Number | char(24) | |
| Pay Due Days | int(3) | |
| Terms | char(12) | |
| Discount Days | int(3) | |
| Discount Percent | This should be the ACTUAL percent i.e 20.10 for 20.1% | decimal(2,2) |
| Ships Via | char(12) | |
| char(60) | ||
| F.O.B. | char(10) | |
| Total Ship Days | int(4) | |
| Tax ID Number | char(15) | |
| Tax Rate | This should be the DECIMAL version of the rate, i.e .0875 for 8.75%. | decimal(0,5)+/- |
| Legal Status | char(5) | |
| Last Purchase Date | date | |
| YTD Purchases | decimal(10,2)+/- | |
| LTD Purchases | decimal(10,2)+/- | |
| Total POs | int(7) | |
| Disadvantage Flag | Y = True/Checked N = False/Unchecked | char(1) |
| Certified Flag | Y = True/Checked N = False/Unchecked | char(1) |
| Certified Date | date | |
| Business Type | char(5) | |
| Billable Flag | This field is an enhancement field and is typically not applicable. Y = True N = False | char(1) |
| Use Blanket PO Flag | Y = Yes N = No always set to "N" when adding a new vendor | char(1) |
| PO Budget | Edit for existing vendor only | decimal(7,2) |
| Budget Used | Edit for existing vendor only | decimal(7,3)+/- |
| Budget Running Balance | Edit for existing vendor only | decimal(7,3)+/- |
| Blanket PO Start Date | Edit for existing vendor only | date |
| Blanket PO Expire Date | Edit for existing vendor only | date |
| Dealer ID | int(10) | |
| GPS Latitude | Must be -90 to 90 | decimal(2,6)+/- |
| GPS Longitude | Must be -180 to 180 | decimal(3,6)+/- |
| Service 1 | char(20) | |
| Service 2 | char(20) | |
| Service 3 | char(20) | |
| Service 4 | char(20) | |
| Service 5 | char(20) | |
| Service 6 | char(20) | |
| Service 7 | char(20) | |
| Service 8 | char(20) | |
| Service 9 | char(20) | |
| Service 10 | char(20) | |
| Service 11 | char(20) | |
| Service 12 | char(20) | |
| Service 13 | char(20) | |
| Service 14 | char(20) | |
| Service 15 | char(20) | |
| Service 16 | char(20) | |
| Service 17 | char(20) | |
| Service 18 | char(20) | |
| Service 19 | char(20) | |
| Service 20 | char(20) | |
| Service Rating | int(2) | |
| Service Preference | 0 = No Preference 1 = Preferred 2 = Avoid | int(1) |
| Pay Method | char(1) | |
| Activity Date | date | |
| Last Vehicle Facility | int(5) | |
| Last Vehicle Number | char(8) | |
| Last User | char(10) | |
| Update Date | date |
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