Global Defined Fields for Vehicles (GDFs)

Special globally-defined fields can be assigned in the vehicle records (MVM), allowing vast customization of the information recorded for each vehicle. In this screen you manage a master list of the customized fields that will be available for use.

Adding a Global Defined Field

To add a vehicle global defined code record, do the following:

1. Select Master > Vehicle > Global Data Fields > GDF Maintenance from the RTA main menu (MVOM).
2. A list of existing definable fields are displayed.
3. Type a new field name in the Description field and press the <enter> or <tab>.
4. Answer YES to add the new description.
5. Specify the field type and maximum length desired.
6. Specify whether a drop-list of specific choices is to be offered for values. If the field is to be a free-form field, then choose no. If you choose yes, then you will also need to specify the valid choices in the Drop List Values section.
7. Choose a password level required for users to edit the value of the field. 0=no password required to edit the field. 1 through 3 = level of system management password required to edit the field value.
8. Leave the de-activate checkbox unchecked. If the checkbox is checked, then the field cannot be used in the vehicle master screen.
9. Click the button next to Value Color if you would like the text or background color to be different than the default colors.
10. Check the Secured checkbox if you wish to hide the field value from view in the vehicle master screen.
11. Save the record.

Editing a Global Defined Code

To edit a vehicle global defined code record, do the following:

1. Select Master > Vehicle > Global Data Fields > GDF Maintenance from the RTA main menu (MVOM).
2. A list of existing definable fields are displayed.
3. Select a code from the list by double-clicking on it.
4. Make desired changes to the format of the field or de-activate the field.
5. Save the record.