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  • What's New
  • RTA Web - Table of Contents
  • RTA Reporting
  • Quick Reference Guide
  • Quick Reference Guide (Printable)
  • Release Notes
  • RTA Devices
  • RTA System Requirements
  • User Notifications (RTA SaaS)
  • Implementation Videos
  • Webinar Videos
  • RTA Manual
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  • RTA Manual
    • Accident Tracking Module
      • Reporting
      • Tracking Accidents
      • Quick Help
    • BarCode It
      • Enabling the BarCode It program
      • Printer Settings Table
      • Setup Steps
    • Bar Coding
      • Barcoding Hardware
        • RTA Barcode Reader - Setup
      • Bar Coded Data Labels
      • Labels
      • Part Tags and Bin Labels
    • TriCoders
    • BEST OF CRYSTAL REPORTS
      • Annual Repair Cost Summary
      • Average Time by VMRS Code
      • Blanket Purchase Order Budget Report
      • Consignment Parts List
      • Consignment Parts Report
      • Current Odometers and Miles Report
      • Customer Record Review
      • Damage Report
      • Excessive Parts Report
      • Fuel and Oil Mileage Report
      • Global Vehicle Change Template
      • Mechanic Hours Worked
      • Mechanic Listing
      • Non-Stock Parts Inventory
      • Odometer Audit Report
      • Oil Consumption Report
      • Open Repairs Scheduled by Mechanic
      • Paperless Hours Worked Report
      • Part Reorder Projections
      • Parts List by Account Number
      • Parts List by Markup Percentage
      • Parts on Order Through Purchase Orders
      • Parts Received by Account Number
      • Part Transfers by Date
      • Purchases by Vendor and Date
      • Reason Code Repair Summary
      • Requisition Review Sheet
      • Slow Moving Parts List
      • Total Purchases by Vendor
      • Total Vehicle Cost By Department Class
      • Vehicle Budgeting Projections
      • Vehicle Cost Per Mile Report
      • Vehicle Repair History by VMRS Code
      • Vendor Bid Sheet
      • VMRS Code Detail Report
      • Weekly Fuel Readings Form
      • Work Order Cost Summary by Vehicle
      • Work Order Totals by Class Code
      • Work Order Transactions by Customer
    • Best Practices Module
      • Best Practices Usage
      • Editing Best Practices Content
      • Initial Setup and Configuration
      • Printing Best Practices
      • View Options
      • RTA Classic - Program Demo (Version 7.4)
        • RTA Demo - 1406132014
    • Configurable EFI
      • How to use
    • Custom Crystal Reports (RY)
    • Customer Utilities
      • Copy Customers to a New Facility
      • SMTP information for no-reply@rtafleet.com
    • Dashboard Alerts
      • Alerts Initial Setup
      • Configure an Alert
      • Receiving Alert Notifications
    • Driver Reports
      • Setup Driver Reports
      • Creating Driver Reports
    • Zonar - Driver Reports Interface (DRI)
      • Receive Zonar Driver Inspections
      • Setting up the Zonar Configurations
    • EFI Reports and Maintenance
      • Deleting EFI Transactions
      • EFI Transaction Report
      • Load Summary Report
      • Process Summary Report
    • Telematics Integrations
      • Geotab Telematics Integration
        • Geotab DVIR Integration
    • Electronic Fuel Interface
      • EFI Load Module Settings
      • EFI Procedures
      • Fueling Parameters and EFI Switches
      • Loading Fuel Transactions
      • Processing EFI Fuel Transactions
      • Setting Up Vehicle Records
      • Editing Loaded Fuel Transactions
    • Email Dashboard
      • Add Recipient
      • Adding Dashboards to Email Schedule
      • Email Dashboard Scheduling
      • Initial Setup
      • Recurring Schedules
    • End of Period Processes
      • Create Fleet Cost Reports
      • End of Period (ALL)
      • End of Period for Fuel Tax Reports
      • End of Period for Mechanics
      • End of Period for Parts
      • End of Period for Tires
      • End of Period for Vehicles
      • End of Period Report Checklist
      • Tips for Processing EOP
    • Equipment Inventory
      • Adding Equipment
      • Changing Equipment
      • Deleting Equipment
      • Mounting and Dismounting Equipment
      • Setting Up Equipment Types
    • Fuel Inventory
      • Fuel Billing
      • Fuel Entry
      • Fuel Pumps
      • Fuel Tanks
      • Fuel Transfers
      • Fuel Variance
      • Tracking Fuel Inventory in RTA
      • Tracking Fuel Taxes
    • Getting Started
      • Active User Login Management
      • Class Global Defined Fields (GDFs)
      • Customers
      • Dashboard Utility
      • Departments
      • Employee Toolbox
      • Employees
      • Facilities
      • Fuel Types
      • Global Defined Fields for Vehicles (GDFs)
      • Global Defined Fields for Vendors and Purchase Orders (GDFs)
      • Manager's Page
      • Navigator
      • Printers
      • Regions
      • RTA System Parameters
      • System Codes
      • RTA Single Sign On
      • System Security
      • Vehicle Class Codes
        • NAFA Vehicle Classification System
      • Vehicle Make and Model
      • Vendors
      • VMRS Codes
        • VMRS Codes - Download File
    • GPS Insight Interface
    • Image Viewer
      • Configuration
      • Setup
      • Viewing the Images or Files
      • Uploading images for Hosted SAAS Customers
        • Changes to Attachments and Files in RTA SaaS
    • Import and Export Utilities
      • Customer Import and Export
      • Department Import and Export
      • Employee Import and Export
      • Equipment Import and Export
      • Part Kit Component Import and Export
      • Part Kit Master Import and Export
      • Part Vendor Import and Export
      • Part VMRS Import and Export
      • Parts Import and Export
      • PO and Vendor GDF Master Import and Export
      • Purchase Order Import and Export
        • PO Line Import Field Definitions
        • PO Transaction Import Field Definitions
        • PO Note Import Field Definitions
      • Vehicle Class Code Import and Export
      • Vehicle GDF Import and Export
      • Vehicles Import and Export
      • Vendor Import
      • Work Order VMRS Import and Export
      • Work Order Import and Export
        • WO Import Field Definitions
        • WO Line Import Field Definitions
        • WO Line Mechanic Import Field Definitions
        • WO Transaction Import Field Definitions
        • WO Notes import Field Definitions
      • Vehicle PM Import and Export
    • Introduction
      • Conventions Used in This Manual
      • Global Screens and Prompts
      • Helpful Hints and Tips
      • Technical Support
      • Text Fields Vs. Numeric Fields
    • Key Performance Indicators
      • Fuel (KPI)
      • Motor Pool (KPI)
      • Paperless Shop (KPI)
      • Parts (KPI)
      • Purchase Orders (KPI)
      • Tires (KPI)
      • Vehicles (KPI)
      • Work Orders (KPI)
    • Mechanic Hours and Reports
      • Indirect Labor
      • Mechanic Productivity
      • Paid Hours
    • Messenger Module
      • Compose Message Screen
      • Driver Reports Integration*
      • Initial Setup and Configuration for Messenger
      • Messenger "Active X" Control
      • Messenger Main Screen
      • New Message Notifications
      • Paperless Shop Integration*
    • Miscellaneous Utilities
      • Copy Departments to a New Facility
      • Copy Employees to a New Facility
      • Copy Work Order Templates
      • Renumber a Customer
      • Renumber Department
      • Renumber VMRS Code
      • Set or Change Customer Flat Rates
      • Set or Change Customer Markups
    • Mobile Application
      • Mobile Dashboards
      • Mobile Kiosk Mode
      • Mobile Parts
      • Mobile Paperless Shop
      • Mobile Driver Reports
      • Mobile Paperless Inspections
      • Mobile Work Orders
      • RTA Mobile - Scan VIN barcode
    • Motor Pool
      • Accessing Motor Pool Reservations
      • Adding a Reservation
      • Billing Report
      • Checking In a Unit
      • Checking Out a Unit
      • Customer File Maintenance
      • Customer Transaction Report
      • Getting Started with Motor Pool
      • Motor Pool Options
      • Rate Code Maintenance
      • Recurring Group Maintenance
      • Recurring Reservations
      • Type Code Maintenance
      • Vehicle File Maintenance
      • Vehicle Status Report
      • Vehicle Transaction Report
    • NET F1 Lookup
      • Conditional Formatting
      • F1 Lookup List to Show WO's Ready to Close
    • Paperless Driver Inspections
      • Inspection Screen (VII)
      • Review Process (VIR)
    • Paperless Mechanic Inspections
      • Applying Inspections to Work Orders
      • Creating a Paperless Inspection
      • Entering the Inspection
      • Inspection Reports
      • Inspection Template Hierarchy
      • Setup and Configuration
      • Steps to create an inspection
      • Working on an Inspection
    • Paperless Shop Module
      • Assigning Indirect Jobs
      • Assigning Jobs in Paperless Shop
      • Assigning Jobs in Work Orders
      • Assigning Paperless Priority Codes
      • Clocking In
      • Clocking Off a Job
      • Clocking onto a Job
      • Clocking onto an Indirect Job
      • Deleting Assigned Jobs
      • Deleting Labor Transactions
      • Editing Labor Transactions
      • Jobs Pool
      • Labor Recap Report
      • Logging Indirect Hours
      • Logging Paid Time Off
      • Mechanic Accountability Report
      • Mechanic Procedures
      • Mechanic Time Cards
      • Mechanic Workstations
      • Options in the Working on Vehicle Window
      • Paperless Shop Options
      • Paperless Shop Procedures
      • Posting Parts
      • Processing a Work Order
      • Quick Work Order
      • Re-Assigning Jobs to Another Mechanic
      • Re-Prioritizing Assigned Jobs
      • Releasing Assigned Jobs
      • Scheduling Work
      • Viewing Active Jobs
      • Viewing Mechanic Jobs
      • Share job line in Paperless Shop
    • Part Inventory
      • Adding a Part
      • Centralized Parts Inventory
      • Changing a Part
      • Deleting a Part
      • Inventory Levels
      • Part Kits
      • Part Utility Programs
      • Part VMRS Code File
      • Part Warranties
      • Physical Inventory Counts
      • Renumbering a Part
      • Requisitions and Purchase Orders
        • Purchase Order Enhancements
        • Purchase Order Approvals
        • Blanket Purchase Orders
        • Quick Receive Purchase Orders
      • Searching for Inventory
      • Tips
      • Tracking Part Cores
      • Tracking Part Usage
    • Part Utilities
      • Change Part Price by Vendor
      • Clear Parts Inventory Quantity
      • Copy Parts to a New Facility
      • Delete Parts by Bin Location
      • Delete Parts by Fit Code
      • Delete Parts with Zero Quantity
      • Global Part Change
      • Set Bin Location to Part VMRS Code
      • Set or Change a Part Warranty
      • Set Parts Markup
      • Sort Part Vendor by Price
    • PM Utilities
      • Convert PMs to Gallons or Miles
      • Disable PM Sleep Mode
      • Put PMs to Sleep
      • Renumber PM Codes
      • Set or Change a PM Record
    • Road Call Module and Truck down
      • Adding a Vendor or Work Order or Purchase Order
      • Adding New Road Call
      • Edit Work Order or Add to Purchase Order
      • Road Call Overview
      • Road Call Reporting
      • Truck Down Interface
    • RTA Guides
    • RTA VinLink (Vin Number Lookup Utility)
      • Downloading Vehicle Data
      • VIN Lookup Reports Samples
      • VinLink Setup Configuration
    • Spell Check
    • System Maintenance
      • Cleaning Up Data Files
      • File Generation
      • Shop Scheduler
        • Initial Setup (Shop Scheduler)
        • Managing and Assigning Work
        • Procedure
        • Scheduler (Vehicle Service) Kiosk
        • Service Schedule (Management) Screen
        • Shop Scheduler Overview
    • Tire Inventory
      • Axle and Tire Position Instructions
      • Adding a Tire
      • Manufacturer and Capper Data Records
      • Scrap Reasons
      • Setting the Maximum Tire Count
      • Tire Changes
      • Tire Manufacturers and Cappers and Positions and Sizes
      • Tire Procedures
      • Tire Reports
      • Tire Utility Programs
    • Tool Checkout
      • Manually Changing a Tool Status
      • Mechanic Check Out Tool Report
      • Tool Checkout Procedures
      • Tool List
      • Tool Master
      • Tool Records
      • Tool Types
    • Vehicle Archive
    • Vehicle Inventory
      • Adding a Vehicle
      • Alternate Meters
      • Changing a Vehicle
      • Deleting a Vehicle
      • Linking a Vehicle to Another Vehicle
      • Meter Readings
      • Preventive Maintenance
      • Renumbering a Vehicle
      • Tracking Revenues and Misc. Costs
      • Tracking Utilization
      • Vehicle Fixed Costs
      • Vehicle Repair History and Costs
      • Vehicle Status (VA)
      • Vehicle Utility Programs
      • Warranties
    • Vehicle Replacement Scoring Report
    • Vehicle Utilities
      • Clear Alternate Meters
      • Copy a User-Definable Field
      • Copy Vehicle Notes
      • Copy Vehicle Warranties
      • Global Vehicle Change
      • Merge Vehicles
      • Rebuild Vehicle History
      • Set Average Miles Per Gallon
      • Set Customer Number
      • Set or Change a User-Definable Field
      • Set Vehicle Tax Flag
    • Vehicle Wash Module
      • Closed Fuel Transaction Report (FFLC)
      • Downloading Data (VWT)
      • Record Washes manually
      • Recording the washes through the Tricoder
      • Review the Exception Report
      • Vehicle Cost Reports (RVx and RCx)
    • Vendor Utilities
      • Copy Vendors to a New Facility
      • Renumber a Vendor
    • VMRS Average Time by Class Code (STWA)
    • Watchdog Module
      • Alert Types
      • Watchdog Usage
    • Web Application
      • Web Application for Part Maintenance (Hosted)
      • RTA User Licensing
      • Example User Licensing Scenarios
    • Work Orders
      • Vehicle Drill Down Button
      • Adding a Work Order
      • Applying Overhead or Shop Costs
      • Changing a Work Order
      • Charging Flat Rates
      • Correcting Work Order Transactions
      • Deferring a Job
      • Deleting a Job
      • Estimate Work Orders
      • Managing Deferred Jobs
      • Miscellaneous Work Orders
      • Posting Work Order Transactions
      • Quick Repair Entry
        • Printing a Work Order
      • Service Bulletins
      • Template Work Orders
      • The Work Order Screen
      • Tips for Using Work Orders
      • Tracking Downtime
      • Work Order Options
      • Work Order Utility Programs
      • Work Order Views
    • Getting Started with RTA SaaS and Hosted SQL
      • Remember Login for Hosted Users
      • Migration of Customer's Existing Data to RTA Cloud Hosted SaaS
      • Creating New RTA Users
      • Installing RTA on a new PC - SaaS Users
    • Load Master Interface
      • Setting up Load Master
      • Running Load Master
      • Load Master Integrations
    • Whip Around Integration
    • RTA API Keys
    • Samsara Integration
      • Samsara Duplicate VIN Troubleshooting
    • Attachments
    • RTA Partner Integrations
    • RTA Inspect - Formerly Xerifleet
      • What are the minimum requirements to run the RTA Inspect mobile app
      • Getting Started with RTA Inspect
      • RTA Inspect Integration
      • Creating an Inspection in RTA Inspect
      • How to add vehicles in RTA Inspect
      • How to link multiple vehicles and drivers together in RTA Inspect
      • How to add drivers to my RTA Inspect Account
      • How to add Users to my RTA Inspect Account
      • How to find a list of all inspection reports for a specific vehicle in RTA Inspect
      • RTA Inspect Quick Start for Drivers
      • Drivers - How to perform RTA Inspect inspections
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System Maintenance

RTA requires some maintenance to make sure that it runs smoothly. Below are some pages to help you maintain your system

  • Cleaning Up Data Files
  • File Generation
  • Shop Scheduler

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