Checking In a Unit

To check in a rental unit that has been returned:

  • Select the Reservations menu option (VTR). Type in the reservation number or press the F1 key to bring up a reservation list. Choose the reservation to be checked in.
  • If needed, the information on the reservation can be changed.
  • Press the check in icon or the Check in off the pull-down menu.

The entry fields are as follows:

  • Check In Date and Time

Enter the check in date or accept the default date displayed, You can also press f1 to select a date from the calendar or press F2 to replace the date with the system date. Next, enter the check in time or accept the default time displayed.

  • Odometer In

Enter the odometer reading for the unit at the time of return or accept the default value displayed. This field is required and cannot be left blank. Odometer updates made through Motor Pool will be reflected in the RTA vehicle record. For example, if the vehicle traveled 500 miles and the odometer is updated in Motor Pool, the vehicle odometer and mileage will be updated in the RTA system as well.
Press the OK button to complete the check in and close the reservation.

Printing the Rental Invoice

To print a rental invoice for the customer and/or your files, press the print icon or File, Print from the pull down menu.